Records Management and Accessibility Coordinator

The Corporation of UCLG•Brockville, ON

10d•CA$35 - CA$42•Onsite

About The Position

The United Counties of Leeds and Grenville is seeking a highly organized and detail-oriented Records Management and Accessibility Coordinator. Reporting directly to the County Clerk/Manager of Legislative Services, the successful candidate will be responsible for assisting with the development and implementation of the Counties’ Records Management Program and ensuring the Counties is compliant with the Accessibility for Ontarians with Disabilities Act (AODA) and Regulations. This role will involve collaborating with staff across all divisions. This position will also support duties of the Clerk’s Department including requests made under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), privacy breach reporting, communications and reception coverage, as required.

Requirements

University degree in Public Administration, Social Sciences, Business, or a related field
Three years of experience in an office environment, preferably in a position related to a combination of records management and project administration
Knowledge of Adobe Pro and document remediation processes or other document remediation software
Knowledge of GHD/Govstack web platform
Proficient in Microsoft Office365
Knowledge of eScribe meeting management software
A well-developed knowledge and understanding of all applicable legislation including but not limited to the Municipal Act, MFIPPA, the AODA and WCAG 2.2 and the ability to adapt to remain current regarding changes to legislation
Excellent interpersonal and communication skills, both written and verbal
Proven organizational and time management skills with the ability to meet specific deadlines
Proven ability to consistently maintain high quality standards
Meticulous attention to detail and a strong degree of accuracy/reliability
Ensure compliance with Accessibility Legislation, including the Accessibility for Ontarians with Disabilities Act, the Ontarians with Disabilities Act, and WCAG 2.2 Guidelines
Ensure compliance with legislation related to privacy and records management, including MFIPPA, PHIPA, FIPPA
Perform responsibilities of position within legislative and regulatory standards set out in applicable Federal and Provincial Legislation, By-Laws, and Operational and Human Resource policies/codes of the United Counties of Leeds and Grenville.
Ensure a high level of respect for confidentiality for both the organization as a whole and staff as per the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
Protect health and safety of self and others via safe work practices, immediately reporting unsafe conditions and attending all relevant in-services regarding occupational health and safety. Follow all guidelines for employees/employers as legislated under the Ontario Health and Safety Act.
Adhere to applicable legislation, including Employment Standards Act, Labour Relations Act, Ontario Human Rights Code, Occupational Health and Safety Act, Workplace Safety and Insurance Act, Personal Health Information Protection Act, and other applicable Human Resources legislation.
As set out in the United Counties of Leeds and Grenville’s Emergency Plan, perform duties upon the declaration of an emergency.

Nice To Haves

One (1) – two (2) years post-secondary education in records and information management, business administration, public administration or a related field considered an asset
Certified Records Manager (CRM) designation and/or Records and Information Management (RIM) certification and/or Certified Information Profession (CIP) designation an asset
AODA Training; or Commensurate experience
Municipal experience is considered an asset
Proven change management experience an asset

Responsibilities

Performs the responsibilities of the position within the legislative and regulatory standards set out in the applicable legislation and operational policies of the Counties.
Creates and implements the Counties’ Records Management Program, including classifying and filing of paper and electronic records, maintaining and updating the TOMRMS classification schedules, working with departments to ensure compliance with records related policies, and record retention and disposition processes including transferring to off-site storage.
Deliver support and training on the Records Information Program.
Deliver support to end users in the organization about records management systems.
The Accessibility Coordinator is staff liaison to the Accessibility Advisory Committee and is responsible for providing expert advice to the Committee and ensure the AAC’s compliance with applicable legislation.
Responsible for preparing agendas, reports, minutes and any other required documentation for the Accessibility Advisory Committee.
Responsible for managing remuneration and mileage for the members of the Accessibility Advisory Committee, as well as promotional and meeting expenses.
Responsible for planning and managing seminars and events as directed by the AAC.
The Accessibility Coordinator is responsible for implementing training and education related to the AODA and Ontario Human Rights Code across the Corporation through the onboarding process, as well as training for elected officials, Committee members and volunteers.
The Accessibility Coordinator is a resource to staff regarding the continued AODA and WCAG compliance of the United Counties’ website, including document remediation and website accessibility generally.
This position will develop and deliver training programs to educate content-uploaders on new website models, ensuring clarity and comprehension.
This position will create training materials, including manuals, guides, and video tutorials, to support education for those responsible for website content across the Corporation.
The position is responsible for the preparation of plans and policies, such as the Accessibility Policy and the Multi-Year Accessibility Plan as required under the AODA.
The position is responsible for completing all mandatory reporting to the Province as set out in the AODA.
The position provides advice on accessibility matters to other departments to ensure they are meeting their requirements under the AODA.
The position also works with other departments to apply for accessibility-related grants.
The position may also be called upon to act as a resource to the lower-tier municipalities in Leeds and Grenville.
Other related duties, as requested and required.