Records and Information Management Specialist

Guidehouse•Bethesda, MD

5d•Onsite

About The Position

This role involves conducting records inventories and assessments across various business units, departments, and program areas to identify and document records holdings. The specialist will classify and categorize physical, electronic, and hybrid records in alignment with approved records schedules and classification frameworks. This position requires interviewing stakeholders to assess records creation, usage, storage, retention, and disposition practices, and analyzing records to determine retention schedules, vital records status, confidentiality levels, and disposition eligibility. The role also involves preparing detailed deliverables such as records inventories, assessment reports, gap analyses, and lifecycle management recommendations. Maintaining records inventory databases, metadata, and tracking tools for accuracy and consistency is crucial. The specialist will execute records management processes and workflows in compliance with organizational policies and regulatory requirements, and support records cleanup, digitization, migration, and disposition initiatives. Monitoring adherence to records management standards, policies, and best practices, and providing guidance and training to staff on proper records handling, inventory procedures, and compliance requirements are key responsibilities. The role includes supporting records disposition reviews and audits, performing Electronic Information System (EIS) records assessments, and ensuring the protection of sensitive, confidential, and personally identifiable information (PII) during all assessment activities. Additionally, the specialist will provide program management and operational support as directed by DCM leadership.

Requirements

Bachelor’s degree. Additional Four(4) years of exp is needed lieu of degree.
Minimum of Two(2) years of experience in records and information management, information governance, or related discipline.
Knowledge of records lifecycle management, retention scheduling, and records inventory methodologies.
Understanding of applicable legal, regulatory, and compliance requirements related to records management.
Ability to analyze large volumes of information and determine appropriate classification and retention requirements.
Strong analytical, organizational, and documentation skills.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with databases or records management systems.
Strong written and verbal communication skills with the ability to engage technical and non-technical stakeholders.
Ability to manage multiple concurrent tasks and meet deadlines in a fast-paced environment.
High attention to detail with the ability to maintain accurate records and documentation.
Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse.
Must be able to work from Client site in Bethesda, MD and Gaithersburg, MD.

Nice To Haves

Experience supporting federal or public sector records management programs
Familiarity with NARA guidelines, Federal Records Act, or similar regulatory frameworks
Experience conducting Electronic Information System (EIS) assessments
Experience with enterprise content management (ECM) or records management systems
Professional certifications such as: Certified Records Manager (CRM) or Information Governance Professional (IGP)
Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.

Responsibilities

Conduct records inventories and assessments across business units, departments, and program areas to identify and document records holdings.
Classify and categorize physical, electronic, and hybrid records in alignment with approved records schedules and classification frameworks.
Interview stakeholders to assess records creation, usage, storage, retention, and disposition practices.
Analyze records to determine retention schedules, vital records status, confidentiality levels, and disposition eligibility.
Prepare detailed deliverables including records inventories, assessment reports, gap analyses, and lifecycle management recommendations.
Maintain records inventory databases, metadata, and tracking tools to ensure accuracy and consistency.
Execute records management processes and workflows in compliance with organizational policies and regulatory requirements.
Support records cleanup, digitization, migration, and disposition initiatives to improve data quality and accessibility.
Monitor adherence to records management standards, policies, and best practices.
Provide guidance and training to staff on proper records handling, inventory procedures, and compliance requirements.
Support records disposition reviews and audits as required.
Perform Electronic Information System (EIS) records assessments.
Ensure protection of sensitive, confidential, and personally identifiable information (PII) during all assessment activities.
Provide program management and operational support as directed by DCM leadership.

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus