Records and Information Management Specialist
About The Position
This role involves conducting records inventories and assessments across various business units, departments, and program areas to identify and document records holdings. The specialist will classify and categorize physical, electronic, and hybrid records, interview stakeholders to understand records practices, and analyze records to determine retention schedules, vital records status, confidentiality levels, and disposition eligibility. The position requires maintaining records inventory databases, executing records management processes in compliance with policies and regulations, and supporting records cleanup, digitization, migration, and disposition initiatives. The specialist will also monitor adherence to records management standards, provide guidance and training to staff, support records disposition reviews and audits, perform Electronic Information System (EIS) records assessments, and ensure the protection of sensitive information. Additionally, program management and operational support will be provided as directed by leadership.
Requirements
- Bachelor’s degree or an additional four (4) years of experience in lieu of a degree.
- Minimum of Two (2) years of experience in records and information management, information governance, or related discipline.
- Knowledge of records lifecycle management, retention scheduling, and records inventory methodologies.
- Understanding of applicable legal, regulatory, and compliance requirements related to records management.
- Ability to analyze large volumes of information and determine appropriate classification and retention requirements.
- Strong analytical, organizational, and documentation skills.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with databases or records management systems.
- Strong written and verbal communication skills with the ability to engage technical and non-technical stakeholders.
- Ability to manage multiple concurrent tasks and meet deadlines in a fast-paced environment.
- High attention to detail with the ability to maintain accurate records and documentation.
- Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST".
- Must be able to work from Client site in Bethesda, MD and Gaithersburg, MD.
Nice To Haves
- Experience supporting federal or public sector records management programs.
- Familiarity with NARA guidelines, Federal Records Act, or similar regulatory frameworks.
- Experience conducting Electronic Information System (EIS) assessments.
- Experience with enterprise content management (ECM) or records management systems.
- Professional certifications such as: Certified Records Manager (CRM) or Information Governance Professional (IGP).
- Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.
Responsibilities
- Conduct records inventories and assessments across business units, departments, and program areas to identify and document records holdings.
- Classify and categorize physical, electronic, and hybrid records in alignment with approved records schedules and classification frameworks.
- Interview stakeholders to assess records creation, usage, storage, retention, and disposition practices.
- Analyze records to determine retention schedules, vital records status, confidentiality levels, and disposition eligibility.
- Prepare detailed deliverables including records inventories, assessment reports, gap analyses, and lifecycle management recommendations.
- Maintain records inventory databases, metadata, and tracking tools to ensure accuracy and consistency.
- Execute records management processes and workflows in compliance with organizational policies and regulatory requirements.
- Support records cleanup, digitization, migration, and disposition initiatives to improve data quality and accessibility.
- Monitor adherence to records management standards, policies, and best practices.
- Provide guidance and training to staff on proper records handling, inventory procedures, and compliance requirements.
- Support records disposition reviews and audits as required.
- Perform Electronic Information System (EIS) records assessments.
- Ensure protection of sensitive, confidential, and personally identifiable information (PII) during all assessment activities.
- Provide program management and operational support as directed by DCM leadership.
Benefits
- Medical, Rx, Dental & Vision Insurance
- Personal and Family Sick Time & Company Paid Holidays
- Parental Leave
- 401(k) Retirement Plan
- Group Term Life and Travel Assistance
- Voluntary Life and AD&D Insurance
- Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
- Transit and Parking Commuter Benefits
- Short-Term & Long-Term Disability
- Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
- Employee Referral Program
- Corporate Sponsored Events & Community Outreach Care.com annual membership
- Employee Assistance Program
- Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
- Position may be eligible for a discretionary variable incentive bonus
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
