Records Information Management Administrator

City of Irving•City of Irving, TX

20h•$5,911 - $8,334

About The Position

The Records Information Management Administrator plans, oversees, and coordinates the City-wide records management program, including records division staff and records center operations; managing electronic imaging and the secure disposition of records in accordance with State law; promoting Generally Accepted Recordkeeping Principles (GARP) for the creation, maintenance, storage, and disposition of City records in all formats; ensuring compliance with Texas State Library and Archives Commission (TSLAC) requirements; developing procedures for preserving essential, vital, historical, and permanent records; providing guidance to City departments regarding paper and electronic records management; overseeing the development, approval, and maintenance of records retention and disposition schedules; supervising the destruction of records; serving as liaison to TSLAC; coordinating with Emergency Management on the Continuity of Operations Plan (COOP); developing bid specifications and evaluating bids; and assisting with departmental budget preparation and administration.

Requirements

Bachelor’s degree with major coursework in history, political science, library science, information services, archives, or a related field.
Three years of professional management experience.
Strong attention to detail.
Project management skills.
Computer skills.
Must begin a certification program leading to either Certified Records Manager (CRM) or Information Governance Professional (IGP) certification within a timeframe established by the City, after completing two years of employment with the City.

Nice To Haves

May require lifting up to 40 pounds.

Responsibilities

Plans, oversees, and coordinates the City-wide records management program.
Manages electronic imaging and the secure disposition of records.
Promotes Generally Accepted Recordkeeping Principles (GARP).
Ensures compliance with Texas State Library and Archives Commission (TSLAC) requirements.
Develops procedures for preserving essential, vital, historical, and permanent records.
Provides guidance to City departments regarding paper and electronic records management.
Oversees the development, approval, and maintenance of records retention and disposition schedules.
Supervises the destruction of records.
Serves as liaison to TSLAC.
Coordinates with Emergency Management on the Continuity of Operations Plan (COOP).
Develops bid specifications and evaluates bids.
Assists with departmental budget preparation and administration.