Senior Records and Information Management Analyst

QualX • Springfield, VA

4d

About The Position

Manage OSW records content through its life-cycle, from creation to disposal of temporary content and archiving/transferring of permanent content to the National Archives IAW The Federal Records Act, 36 CFR Parts 1220-1239, OMB/NARA M-23-07, DoWI 5015.02, Administrative Instruction 15, OSW RIM Procedural Resource and Instructional Manual (PRIMER), and the OSW Records Disposition Schedule. Support includes: Recommending strategies and participating in program planning, goal setting, and development of policies and procedures. Conducting records management reviews: Reviewing and evaluating OSW information to determine record content, office of origination, disposition (permanent or temporary), classification level, inclusive age range, disposition date, and other pertinent information. Organizing the records for appropriate maintenance and dispositioning. Identifying and applying metadata. Preparing summaries of findings, and tracking/log sheets for records overdue for dispositioning for government approval. Supporting the ingestion, maintenance, and disposition of records in an electronic records repository. Validating metadata accuracy and comprehensiveness, and conducting data cleanup where needed, in the records and information management database. Validating or countering (with appropriate justification) NARA findings on samplings of disposition-eligible record collections in support of the annual move of OSW record collections from the federal records centers to the NARA II facility. Supporting the OSW’s transition to digital government (to include addressing legacy file type conversion, and implementing NARA policy and bulletins on electronic records management). Assisting in the identification of records responsive to requests for information, Freedom of Information Act (FOIA) requests, litigation, Mandatory Declassification Review (MDR) requests, Presidential requests, Congressional requests, and historical research requests. Writing and updating a comprehensive RIM SOP in compliance with OSW and federal laws, regulations, and governing documents. Assisting in the preparation of status reports and other contract deliverables. Creating and delivering presentations (training, program briefings, project summaries). Researching and monitoring current trends, best practices, and developments in information management. Supporting additional ad hoc records and information management requirements in support of our federal client.

Requirements

• Security Clearance: Top Secret
• Bachelor’s degree in an information management-related field or an equivalent combination of education and/or experience
• 3+ years of demonstrated performance related to the above duties and responsibilities
• Strong analytical skills, organizational skills, leadership skills, attention to detail, professional communication skills (written and verbal), and reading comprehension skills
• Demonstrated ability to speak with authority on the Federal Records Act, National Archives and Records Administration (NARA) guidelines, and other documents governing federal records management practices
• Appetite to develop subject matter expertise in federal records management policies and procedures
• Proficiency in Microsoft Office Suite, primarily Excel, Word, and PowerPoint

Nice To Haves

• Certification in Information Governance or Records Management (Certified Records Manager (CRM) or Certified Records Associate (CRA))
• Experience in DoW/OSW records management

Responsibilities

• Manage OSW records content through its life-cycle, from creation to disposal of temporary content and archiving/transferring of permanent content to the National Archives IAW The Federal Records Act, 36 CFR Parts 1220-1239, OMB/NARA M-23-07, DoWI 5015.02, Administrative Instruction 15, OSW RIM Procedural Resource and Instructional Manual (PRIMER), and the OSW Records Disposition Schedule
• Recommend strategies and participate in program planning, goal setting, and development of policies and procedures
• Conduct records management reviews: Review and evaluate OSW information to determine record content, office of origination, disposition (permanent or temporary), classification level, inclusive age range, disposition date, and other pertinent information
• Organize the records for appropriate maintenance and dispositioning
• Identify and apply metadata
• Prepare summaries of findings, and tracking/log sheets for records overdue for dispositioning for government approval
• Support the ingestion, maintenance, and disposition of records in an electronic records repository
• Validate metadata accuracy and comprehensiveness, and conduct data cleanup where needed, in the records and information management database
• Validate or counter (with appropriate justification) NARA findings on samplings of disposition-eligible record collections in support of the annual move of OSW record collections from the federal records centers to the NARA II facility
• Support the OSW’s transition to digital government (to include addressing legacy file type conversion, and implementing NARA policy and bulletins on electronic records management)
• Assist in the identification of records responsive to requests for information, Freedom of Information Act (FOIA) requests, litigation, Mandatory Declassification Review (MDR) requests, Presidential requests, Congressional requests, and historical research requests
• Write and update a comprehensive RIM SOP in compliance with OSW and federal laws, regulations, and governing documents
• Assist in the preparation of status reports and other contract deliverables
• Create and deliver presentations (training, program briefings, project summaries)
• Research and monitor current trends, best practices, and developments in information management
• Support additional ad hoc records and information management requirements in support of our federal client

What This Job Offers

• Job Type: Full-time
• Career Level: Senior