Records Management Analyst

Teacher Retirement System of Texas (TRS) • Austin, TX

7d • $62,113 - $77,640 • Onsite

About The Position

The Records Management Analyst is responsible for the technical planning, development, and implementation of record management programs. The incumbent will assist in developing and implementing agency records management policies and procedures, plan and implement records retention programs, and provide training and technical assistance. This position will proactively work with the Records Management team, Business Administration staff, and agency employees.

Requirements

• Bachelor’s degree from an accredited college or university.
• High school diploma or equivalent and additional full-time experience in records management, information systems, process analysis or related experience may be substituted on an equivalent year-for-year basis.
• Three (3) years of full-time directly related, progressively responsible experience in records management and/or developing and maintaining records retention schedules, policies, and procedures, or related experience.
• A master's degree or doctoral degree in a closely related field may be substituted on an equivalent year-for-year basis.
• None (for Registration, Certification, or Licensure).
• Records management theories, practices, techniques, rules, and regulations.
• The Principles (Generally Accepted Records Keeping Principles).
• Texas Public Information Act.
• The use of automated systems, software, and equipment associated with records management, particularly as they apply to records retention.
• Project management and planning, organizing, and prioritizing work assignments to manage a high-volume workload in a fast-paced and changing environment.
• Completing detailed work with a high degree of accuracy.
• Effective written and verbal communications, including preparing and delivering complex reports, presentations, bid proposals, and policies.
• Using a computer in a Microsoft Windows environment with word processing, spreadsheet, and other business software.
• Providing quality customer service.
• Establish and maintain harmonious working relationships with co-workers, agency staff, vendors, contractors, and other external customers.
• Work effectively in a professional team environment.

Nice To Haves

• Current certification or progress towards pursuing at least one or more of the following certifications: Certified Records Manager (ICRM), Certified Information Governance Professional (ARMA), Certified Document Imaging Architect, Certified Information Professional (AIIM).
• Experience in records management within a Texas state agency.
• Experience managing pension and/or insurance records.
• Experience with IBM Enterprise Records, FileNet P8, and/or SharePoint.

Responsibilities

• Analyzes and evaluates current records management policies, procedures and processes, and develops and implements recommendations for improvements.
• Assists with designing records keeping systems such as electronic repositories (SharePoint, Filenet etc.), taxonomies, classification schemes, and controlled vocabularies to aid users in meeting requirements for access, retention, disposition, and protection of information.
• Assists in evaluating the applicability of new records management program methodologies, systems, equipment, software and other technology.
• Develops, prepares, and delivers oral and written reports and presentations regarding Records Management plans, operations, activities, achievements, and related issues.
• Provides documentation of all records processes and programs.
• Plans, develops, implements, and maintains agency records retention programs.
• Coordinates the preparation of records inventories with all TRS departments.
• Analyzes records inventory results.
• Develops and communicates records retention schedules.
• Researches and recommends alternative media or practices for maintaining records based on access requirements, volume and retention periods.
• Monitors records retention activities and recommends corrective actions or changes to conform to agency policies, state and federal regulations, and modern records management practices.
• Coordinates with the State Library on the submission of reports regarding records retention management; and the transfer of applicable records.
• Trains and advises agency managers and staff on records management policies, procedures, processes, technology, issues, trends and developments.
• Conducts new employee orientation sessions regarding SharePoint, records management and records retention.
• Provides primary support for department intranet website.
• Assists in review of records-related risk management evaluations.
• Performs related work as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level