Records Coordinator

Harris Beach Murtha•New York, NY

1d•Onsite

About The Position

Harris Beach Murtha is looking for a Records Coordinator to accurately file/scan the firm’s business and client related electronic and paper records. You will thrive in this role if you have: 1+ years of experience working in a file or records clerk/coordinator capacity OR 2+ years of experience in a professional office environment working in data entry or detail-oriented position A High School Diploma or equivalent (Associates Degree preferred) Exceptional attention to detail and work product accuracy Experience with NetDocuments or other document/records management software (preferred) PC proficiency and experience with Microsoft Office Suite (Word, Outlook, Excel) Strong workload prioritization, multi-tasking, and organization skills Excellent verbal and written communication skills; Ability to effectively and efficiently respond to timely requests and concerns in a professional manner The Records Coordinator will prepare, arrange, index, scan, classify/identify, profile, and store electronic and paper records both onsite and offsite, following the firm’s records policies. Do you have the drive and desire to: Enter accurate file and document information into a records management database Save and profile emails and attached electronic documents pertaining to client matters Scan, save, and inventory hard copy documents utilizing various equipment (high speed scanner, multi-function device) Perform day-to-day scanning of mail/records along with ECFs (Electronic Case Files) into the document management system Regularly provide back-up support to Office Services such as answering phones, greeting clients and visitors, hospitality set ups, coordinating food and beverage set ups and visitor access for meetings, and general office, conference room, reception area and pantry maintenance Upload Radiology CDs into network drives for client matters Locate, retrieve, and distribute records from offsite storage facility as requested Process files/boxes for transfer to offsite storage facility Maintain efficient organization and arrangement of records and file rooms; include general filing of paper documents Create files (Redweld expanding files) for new matters; file documents accordingly Perform document searches in document management system and hard copy files for case teams upon request Harris Beach Murtha recognizes everyone has a right to be included. You will be successful in your career at the firm if you: Demonstrate consistent logic, rationality, and objectivity in decision making Exhibit conscientiousness, dedication, self-discipline, and a sense of responsibility Believe in the firm’s core values: integrity, respect, accountability, ingenuity, teamwork, and inclusion and engagement Enjoy working with diverse personalities within various levels of the firm Are comfortable working in the office every day

Requirements

1+ years of experience working in a file or records clerk/coordinator capacity OR 2+ years of experience in a professional office environment working in data entry or detail-oriented position
A High School Diploma or equivalent (Associates Degree preferred)
Exceptional attention to detail and work product accuracy
PC proficiency and experience with Microsoft Office Suite (Word, Outlook, Excel)
Strong workload prioritization, multi-tasking, and organization skills
Excellent verbal and written communication skills; Ability to effectively and efficiently respond to timely requests and concerns in a professional manner
Demonstrate consistent logic, rationality, and objectivity in decision making
Exhibit conscientiousness, dedication, self-discipline, and a sense of responsibility
Believe in the firm’s core values: integrity, respect, accountability, ingenuity, teamwork, and inclusion and engagement
Enjoy working with diverse personalities within various levels of the firm
Are comfortable working in the office every day

Nice To Haves

Experience with NetDocuments or other document/records management software (preferred)

Responsibilities

Enter accurate file and document information into a records management database
Save and profile emails and attached electronic documents pertaining to client matters
Scan, save, and inventory hard copy documents utilizing various equipment (high speed scanner, multi-function device)
Perform day-to-day scanning of mail/records along with ECFs (Electronic Case Files) into the document management system
Regularly provide back-up support to Office Services such as answering phones, greeting clients and visitors, hospitality set ups, coordinating food and beverage set ups and visitor access for meetings, and general office, conference room, reception area and pantry maintenance
Upload Radiology CDs into network drives for client matters
Locate, retrieve, and distribute records from offsite storage facility as requested
Process files/boxes for transfer to offsite storage facility
Maintain efficient organization and arrangement of records and file rooms; include general filing of paper documents
Create files (Redweld expanding files) for new matters; file documents accordingly
Perform document searches in document management system and hard copy files for case teams upon request