Records Clerk

Core Civic • WHITEVILLE, TN

9d

About The Position

The Records Clerk is responsible for maintaining, updating, and disposing of inmate/resident records and files. The role assembles and reviews files for policy compliance, verifies and corrects file contents, and prepares records for transfers or archiving. It receives court correspondence, responds as needed, verifies that court bonds cover inmates’/residents’ sentences, and monitors case dispositions following court appearances. The clerk also contacts internal staff, local jurisdictions, and courts about record information; maintains organized and current files in accordance with corporate procedures; safeguards record confidentiality and security; and processes records and notifications related to scheduled discharges and releases.

Requirements

• High school diploma, GED certification, or equivalent.
• Valid driver's license.
• Must be at least 18 years of age.

Nice To Haves

• Experience in records management in a correctional institution or office.
• Proficiency in Microsoft Word, Excel, and other personal computer applications.

Responsibilities

• Assemble inmate/resident files from all repositories and review records for compliance with policies.
• Verify and correct the composition of inmate/resident files, and prepare records for transfers or archives.
• Receive court correspondence regarding inmates/residents and respond as necessary.
• Verify that court bonds fully cover inmates’/residents’ sentences and monitor case dispositions following court appearances.
• Initiate contact with internal staff, local jurisdictions, and courts regarding inmate/resident record information.
• Create and maintain organized, up-to-date general and inmate/resident files, including sorting, labeling, filing, and retrieving records in accordance with corporate policies and procedures.
• Maintain the confidentiality and security of records.
• Maintain an up-to-date list of inmates/residents scheduled for discharge.
• Process parole certificates, letters of discharge, release authorizations, and release notifications.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED