Records Clerk (Pottawatomie County Sheriff)

Pottawatomie County•Westmoreland, KS

12d•$20 - $29

About The Position

POSITION SUMMARY Under the supervision of the Pottawatomie County Sheriff the Data Entry/Records Clerk is a non-exempt position under FLSA. All assigned duties and tasks performed by this position are to be done in an effective, efficient and safe manner. The jobholder must accept the responsibility to support and promote this organization's mission and comply with its directives. Personal conduct and behavior (on duty as well as off duty) must be such that it does not bring disrespect or unnecessarily endanger the public's trust or confidence in the agency or its members. This position requires the employee to be methodical in nature and pay close attention to details while doing data entry and while in the preparation and filing of records and reports. It is important that the employee feel comfortable while directly interfacing with members of the general public and either handle their requests personally or direct them to the proper person or agency that may help them.

Requirements

A citizen of the United States
Be 18-years of age or older
Possess a high school degree or valid GED
Possess a working knowledge of computers and general office machinery
Ability to read standard-sized text and view a computer screen for extended periods of time (Corrected or Uncorrected) as the position requires significant reading and processing of documents.
Must be able to type 50 words per minute, error free
Must successfully pass a drug screening examination
Must successfully pass a thorough background investigation
A minimum of one year of similar or related experience is required.
Employee is expected to have acquired the necessary information and skills to perform the job reasonably well within six months of employment.
A working knowledge of computers, typewriters, adding machines, photocopiers and general office machinery is necessary.
This employee should possess strong communication and organizational skills and must be a self-starter.
Knowledge of business English and arithmetic
Ability to read and comprehend instructions, correspondence, and memos.
Ability to write correspondence.
Ability to operate a computer, calculator and other related office equipment.
Ability to concentrate on many different tasks at the same time, while there are constant interruptions, telephone calls, questions, etc.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
The employee must be able to assist the general public with problems that arise and be able to link the public with the proper assistance.
Decision making in this position follow guidelines.
Employee makes decisions about the most efficient method to perform general duties.

Responsibilities

Enters the departments data entry on a computer system
Responds to requests for release of information from the public, other organizations, determines if the release follows proper guidelines
Maintains arrest warrants, puts warrants in order, distributes warrants to appropriate parties
Performs civil process duties as directed
Maintains general department records, reports, and correspondences
Receives bond money, determines if amount is correct, prepares deposit of bond funds, prepares appropriate documentation
Files departmental offense and accident reports, files and processes reports, ensures that reports are sent to appropriate agencies
Prepares monthly reports
Maintain fingerprint cards
Answers incoming telephone inquiries and directs callers appropriately
Duplicates date, information, and records, compiles records and reports
Responds to routine inquiries from telephone callers and visitors. Directs information to other departments if necessary and reviews documents for accuracy, completeness, and proper signatures
Prepares and forwards correspondence
Assists with the development of the annual work plan and organizing duties into a yearly process
Performs other duties as deemed necessary or assigned