Records Clerk

Yellowstone County • Billings, MT

1d • Onsite

About The Position

Receives, records, checks, indexes and files a variety of assigned public records; does related work as required. Assists members of the general public with the research of public records, performs searches and abstracts of records as requested and demonstrates to department users how they can search records themselves; Determines fees, records, files, signs and certifies records and documents for customers as requested; Makes certified copies of birth and death certificates, determining if the person requesting them meets established requirements and filling out affidavits of correction, parental acknowledgments and legitimating of birth; Makes computer entries of documents through direct data entry, file transfers and optical scanning as required; Operates standard office machines, including cashiering stations, credit card terminals, computers, copiers, and other equipment as necessary.

Requirements

• Graduation from high school or G.E.D
• One (1) years’ experience in the performance of detailed secretarial duties, including customer service tasks and detailed record keeping and maintenance
• Required to pass notary training within 6-month probationary period and maintain a notary public designation in the State of Montana
• Must pass a criminal and driving background check
• Must meet any County-specific employment eligibility standards

Nice To Haves

• Experience in a Clerk & Recorder’s Office, Land Records Office or Title Company

Responsibilities

• Receives, records, checks, indexes and files a variety of assigned public records
• Assists members of the general public with the research of public records
• Performs searches and abstracts of records as requested
• Demonstrates to department users how they can search records themselves
• Determines fees, records, files, signs and certifies records and documents for customers
• Makes certified copies of birth and death certificates
• Makes computer entries of documents through direct data entry, file transfers and optical scanning
• Operates standard office machines, including cashiering stations, credit card terminals, computers, copiers, and other equipment as necessary

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED