Records Clerk

Joliet Junior College•Joliet, IL

1d•Onsite

About The Position

The Police Records Clerk is responsible for performing a variety of administrative and clerical tasks to support the department’s records management. Key duties include entering data, filing, sorting incoming mail, and assisting with walk-up inquiries at the service window. The Clerk will also answer phone calls and provide information related to police records. This role ensures that all police and court records are accurately maintained, up-to-date, and easily accessible. Additional responsibilities include performing other duties as assigned.

Requirements

High school graduate or equivalent.
Possess and maintain valid driver’s license.
Thorough knowledge of computer database entry, retrieval and word processing.
Strong working knowledge of law enforcement and court practices.
Strong organizational, multitasking and problem-solving skills.
LEADS (Law Enforcement Agencies Data System) certified or previously certified in last 3 years.
Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
Demonstrated commitment to the college’s core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.

Nice To Haves

Strong working knowledge and experience within the Records Management System.
Prior records or office operations experience.
Knowledge of National Incident-Based Reporting System (NIBRS).
English and Spanish verbal and written communication proficiency.
Demonstrated multicultural competence.

Responsibilities

Perform appropriate record keeping on all police/college systems and outside computer systems including Premier 1 (P1).
Serve as point of contact with Will County Clerk and State’s Attorney for all matters regarding criminal & traffic cases including subpoena and court date notifications to officers. Maintain and forward copies of reports/tickets to these offices. Review and maintain confidential records or report data.
Enter & process all parking/regulation/student code tickets. Maintain these tickets and process paid/void appealed tickets.
Maintain and update arrest files including court case dispositions and identification files.
Process all Traffic Crash reports and forward copies to (I-DOT) Department of Transportation and insurance companies.
Maintain and submit all mandated data to I-DOT on line regarding Racial Profiling.
Coordinate and schedule all College and Rental vehicle usage. This includes processing all requests and reservations, cancellations. Process mileage charge backs for reimbursement. Maintain and log all fuel credit card & I-pass usage.
Handle and maintain and process all expungement requests from Will County Clerk/ASA office.
Gather campus police reports and disseminate reports to FOIA liaison for processing. Process police/military background records checks.
Process and maintain the college crime log.
Collect & assemble records that are ready for disposal when local records disposal certificate is received.
Process all appealed tickets. Responsible for setting up meetings with appeal committee members.
Compile and prepare statistical reports to the college staff monthly.
Review and submit campus crime reports to administrative staff weekly.