Records Assistant

Horizon House Careers • Philadelphia, PA

7d

About The Position

The HR Records Assistant provides administrative and records support to the Human Resources department by maintaining accurate employee personnel and benefits records, processing employment-related documentation, and entering information into HR and payroll systems. Responsibilities include assisting with new hire onboarding and orientation, employment and wage verifications, background checks, benefits and open enrollment administration, personnel file audits, and preparation of employee status-change correspondence. The position also performs high-volume filing, records retention and destruction, reporting, mailings, and general HR administrative support. Provides backup coverage for reception and records functions and assists with special projects, audits, and regulatory reviews as needed.

Requirements

• Administrative and records support experience
• Experience maintaining accurate employee personnel and benefits records
• Experience processing employment-related documentation
• Experience entering information into HR and payroll systems
• Experience with new hire onboarding and orientation
• Experience with employment and wage verifications
• Experience with background checks
• Experience with benefits and open enrollment administration
• Experience with personnel file audits
• Experience preparing employee status-change correspondence
• Experience with high-volume filing
• Experience with records retention and destruction
• Experience with reporting
• Experience with mailings
• Experience providing general HR administrative support
• Ability to provide backup coverage for reception and records functions
• Ability to assist with special projects, audits, and regulatory reviews

Responsibilities

• Maintaining accurate employee personnel and benefits records
• Processing employment-related documentation
• Entering information into HR and payroll systems
• Assisting with new hire onboarding and orientation
• Processing employment and wage verifications
• Conducting background checks
• Administering benefits and open enrollment
• Performing personnel file audits
• Preparing employee status-change correspondence
• Performing high-volume filing
• Managing records retention and destruction
• Generating reports
• Handling mailings
• Providing general HR administrative support
• Providing backup coverage for reception and records functions
• Assisting with special projects, audits, and regulatory reviews

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed