Clerical Assistant - Records Room
About The Position
Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. About Indiana Women’s Prison:Indiana Women’s Prison is a maximum‑security facility located in Indianapolis, Indiana, with a capacity of more than 700 incarcerated adult females. As the oldest women’s correctional facility in the United States, it serves individuals with diverse needs, including pregnant, elderly, youthful, medically complex, and high‑profile incarcerated adult females. The facility features the Officer Breann Leath Memorial Maternal‑Child Health Unit, which supports family bonding and re‑entry planning. Incarcerated individuals have access to mental health services, substance use treatment, domestic abuse programming, and educational opportunities. Programs focus on rehabilitation and building confidence for life after release. Staff support a safe, structured environment focused on healing and growth. To learn more about Indiana Women’s Prison, click here. Role Overview:As a Clerical Assistant you will be responsible for all duties and responsibilities associated with the facility packet room, record keeping, electronic filing, document archiving, and classification notifications. Individuals with the ability to prioritize and manage multiple tasks are highly sought after and will be the most successful in this position. The position will work closely with other support staff in completing facility-required goals and tasks and will be an integral member of a successful and efficient team.
Requirements
- Working knowledge of general office functions and clerical procedures.
- Basic computer skills.
- Active listening skills.
- Effective written and verbal communication skills.
- Organizational skills with the ability to prioritize tasks effectively.
- Attention to detail and proofreading skills.
- Ability to use Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties.
- Ability to work independently.
- Ability to provide effective and professional customer service to internal and external parties.
- A High School Diploma or High School Equivalent (HSE) is required.
- Ability to perform essential functions with or without reasonable accommodation.
Responsibilities
- Supports the daily operations of an organization by performing general office tasks
- Greets visitors and directs them to the appropriate person according to their needs.
- Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.
- Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail.
- Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
- Accurately maintains and organizes office files.
- Delivers messages and run errands.
- Maintains inventory, orders, and distributes supplies.
- Completes tasks or projects assigned by supervisor in a timely manner.
Benefits
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
