Medical Records Assistant

Commonwealth of Pennsylvania • Dauphin County, PA

4d • Hybrid

About The Position

The Medical Records Assistant with the Department of Health helps maintain high-quality state registry information. This role allows you to work with important records that shape statewide reporting. Become part of a team that values precision, responsibility, and service. This position supports statewide vital statistics registries by reviewing reported information, ensuring compliance, and helping maintain data quality. You will analyze case records, assist stakeholders, and contribute to the accuracy and consistency of registry data.

Requirements

• One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding; or Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program; or An equivalent combination of experience and training.
• Meet the PA residency requirement.
• Be able to perform essential job functions.

Responsibilities

• Maintain understanding of laws, regulations, and policies related to vital statistics
• Assist in developing training materials for electronic and paper registry processes
• Apply registry rules to audits, corrections, and validation of reported cases
• Investigate discrepancies, determine best values, and resolve issues with reporting entities
• Analyze data for consistency using medical terminology, coding standards, and state and federal guidelines
• Maintain confidentiality and accuracy of registry information while supporting reporting facilities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed