Records Archive Clerk

Harris County•Houston, TX

12h•Onsite

About The Position

The Records Archive Clerk maintains information and documents in the archives of the County Clerk’s Office, ensuring records are accurate and accessible. The position provides reference and research assistance to internal and external customers, in person or remotely, to help locate records. It prepares files for archiving, creates copy orders, collects applicable fees, and produces certified and non-certified copies of records filed with the office upon request. The clerk oversees disposition of records that have met their lawful retention requirements or are otherwise removed from the archives at the end of their lifecycle. The role also creates and manages file management systems and ensures changes to documents are properly recorded. This is a regular full-time position at the Harris County Archives in Houston, Texas. Typical hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.; weekend work may be necessary. Employment is contingent upon passing a background check and drug screen.

Requirements

Meet all eligibility requirements to register to vote in the State of Texas.
High school diploma or GED equivalent from an accredited educational institution.
Ability to frequently lift record boxes weighing up to 50 pounds, open filing cabinets, climb stairs, bend or stoop, and stand as necessary.
Valid driver’s license.
Ability to drive a full-size van.
Qualifying education, experience, knowledge, and skills must be documented on the job application; a resume may be attached as supporting documentation, but information stated only on a resume will not be used for consideration.

Nice To Haves

At least two years of related clerical work experience.
Current computer skills, including knowledge of Microsoft Office Suite and Adobe Acrobat.
Good verbal and written communication skills, customer service skills, and ability to plan and organize work.
Familiarity with archives and records management principles, records retention schedules, and disposition processes.

Responsibilities

Provide research assistance, referrals, copies, and information directly to the public.
Research archived records for other County Clerk departments.
Communicate with County Clerk’s Office department directors to provide reference assistance and retrieve files.
Facilitate records transfers among County Clerk departments and with state, local, and federal agencies.
Perform records management assignments, including inventory, storage, retrieval, indexing, and dissemination of large volumes of documents or records.
Maintain the file inventory of Probate Court file folders.
Prepare files for archiving, create copy orders, collect applicable fees, and produce certified and non-certified copies of records upon request.
Oversee records disposition when records meet lawful retention requirements or otherwise reach the end of their lifecycle.
Create and manage file management systems and ensure document changes are properly recorded.
Perform other duties as required.