Archive Records Specialist (Short-Term)-305928

Delaware Nation Industries • Washington, DC

1d • Onsite

About The Position

The Archive Records Specialist prepares inactive Office of Defense Trade Controls Compliance (PM/DTCC) records for transfer to the archives in accordance with the office’s Archives Record Procedures. The role assembles archive boxes, transfers files from office shelving to a preparation workstation, removes fasteners and annotations, and moves records into new folders. The specialist labels folders with company names and the last year of records, fits companies into folders as efficiently as possible, and packs boxes with folders facing the front and three-finger spacing, avoiding overcrowding.

The specialist creates and maintains a MANIFEST spreadsheet listing each box’s contents and works with the PM/DTCM Records Management Analyst to quality-check every box. Folder contents, company codes, and names must match the manifest and folder labels exactly; errors must be corrected before boxes are sent to storage. The role also coordinates archive pickups with the Records Management Analyst and Archives Management office, helps submit archiving request forms for approval, saves approved forms to the Archives shared folder, and schedules pickup dates and times with archiving support.

Requirements

• Must have an active Secret clearance.
• Experience in office management.
• Experience working with classified documentation.
• Great organizational skills.
• Must be available to work five days a week in the office.

Responsibilities

• Prepare inactive PM/DTCC records for archival transfer according to Archives Record Procedures.
• Assemble archive boxes and move files from office shelving to a preparation workstation.
• Remove staples, paper clips, binder clips, dividers, sticky notes, and flags, then transfer records into new folders.
• Label folders with company names and the last year of records, fit companies into folders, and pack folders facing the front with three-finger spacing without overcrowding boxes.
• Create and maintain a MANIFEST spreadsheet listing the contents of each box.
• Work with the PM/DTCM Records Management Analyst to quality-check every box and correct errors before boxes move to storage.
• Coordinate archive pickups with the PM/DTCM Records Management Analyst and Archives Management office.
• Help submit archiving request forms for approval and save approved forms to the Archives shared folder.
• Schedule archive pickup dates and times with archiving support.

Benefits

• 100% coverage of employee benefit premiums, including medical coverage with PPO or HDHP options, vision, and dental.
• Matching 401(k).
• Short- and long-term disability coverage.
• Pet insurance.
• Professional development and education reimbursement.
• Parking and transit benefits for NY, NJ, ATL, and DC Metro areas.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed