Archive Records Specialist (Short-Term)-305928
About The Position
The Archive Records Specialist prepares inactive Office of Defense Trade Controls Compliance (PM/DTCC) records for transfer to the archives according to the office’s Archives Record Procedures. The role involves preparing archive boxes and files, creating and maintaining a MANIFEST spreadsheet, and checking box contents and documentation for accuracy and quality before records move to storage. The specialist coordinates archive pickups with the PM/DTCM Records Management Analyst and the Archives Management office. The role also helps submit archiving request forms for approval, saves approved forms to the Archives shared folder, and schedules pickup dates and times with archiving support. Duties, responsibilities, and activities may change at any time with or without notice.
Requirements
- Must have an active Secret clearance.
- Experience in office management.
- Experience working with classified documentation.
- Great organizational skills.
- Must be available to work five days a week in the office.
Responsibilities
- Prepare inactive PM/DTCC records for transfer to the archives according to Archives Record Procedures.
- Assemble archive boxes and move files from office shelving to a preparation workstation.
- Remove staples, paper clips, binder clips, dividers, sticky notes, and flags, and transfer records into new folders.
- Label each new folder with company names and the last year of records, fit as many companies as possible into each folder, and pack boxes facing the front with three-finger spacing between folders without overcrowding them.
- Create and maintain a MANIFEST spreadsheet listing the contents of each box.
- Work with the PM/DTCM Records Management Analyst to check every box for quality, ensuring listed folders are present and company codes and names exactly match folder labels.
- Correct errors in boxes or forms before boxes are moved to storage.
- Coordinate archive pickups with the PM/DTCM Records Management Analyst and the Archives Management office.
- Help submit archiving request forms for approval, save approved forms to the Archives shared folder, and schedule pickup dates and times with archiving support.
Benefits
- 100% of employee benefit premiums covered, including medical (PPO or HDHP option), vision, and dental.
- Matching 401(k).
- Short- and long-term disability.
- Pet insurance.
- Professional development/education reimbursement.
- Parking and transit benefits for NY, NJ, ATL, and DC Metro areas.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
