RECORDS ANALYST - Tallahassee

State of Florida • Tallahassee, FL

1d • Onsite

About The Position

This open competitive advertisement is for an OPS position located in Central Office in Bureau of Construction & Engineering located at the Holland Building in Tallahassee, Florida. The mission of Facilities Management and Building Construction at the Florida Department of Corrections is to provide a safe, secure, and efficient environment for staff, inmates, and visitors. This is achieved through the effective management, maintenance, and construction of correctional facilities, ensuring they meet all regulatory standards and support the department's overall mission of public safety and rehabilitation. This position is not a telework position and is required to report to the FDC office in the area it serves.

Requirements

• Knowledge of office procedures, practices, and principles of effective communication; ability to communicate effectively both verbally and in writing.
• Proficient in customer service, active listening, and establishing/maintaining effective working relationships with others.
• Skilled in Microsoft Office products (Excel and Word) and Adobe Pro.
• Ability to analyze information, address public relations needs, organize files/records, and plan, organize, and coordinate work assignments.
• Proficient in typing letters, memoranda, and business forms in correct format; ability to use proper spelling, punctuation, and grammar.
• Ability to utilize multi-line phone systems and handle calls courteously and effectively.
• At least two (2) years of experience with Microsoft Word, Excel, PowerPoint, Adobe Pro, and others
• At least two (2) years of experience with analyzing data

Responsibilities

• Data entry, tracking, mining and analyzing of the department’s energy consumption.
• Assisting professional staff on drafting reports by providing the information needed to finalize reports.
• Assisting with research into new or improved methods or technologies in regards to energy consumption.
• Prepare, route and track pay applications and permit applications.
• Compile pre-construction and close out documents and vendor information.
• Receive and track submittals from vendors and contractors.

Benefits

• State group insurance plans (OPS employees who work an average of 30 hours or more per week are eligible)
• Dental plans
• Vision plan
• Life insurance plan
• Florida FICA Alternative Plan with Corebridge Financial (retirement)

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed