Records Administrator

City of Houston•16930 John F. Kennedy Blvd., TX

About The Position

The Records Administrator assists with developing, implementing, and maintaining a records management program for City of Houston Department of Aviation legal and business records. The program covers records retention, storage, retrieval, security, indexing, and dissemination. The role helps manage access to and preservation of active and historic records, as well as storage and disposal of inactive and obsolete records. It also advises HAS staff on records management techniques and procedures, records protection, storage, retrieval, elimination, preservation, and automated records-processing applications. The position is in the Workforce Innovation and Development team at George Bush Intercontinental Airport. The team supports Houston Airport System operations and employees, serving as an internal resource for HAS divisions and a liaison with City of Houston Shared Services for HR and Payroll. The position requires passing a criminal background check and obtaining and maintaining federally mandated security clearances where required. It is subject to random drug testing. The work is performed in a generally normal office environment, with occasional exposure to minor dust and possible allergens when handling old paper files. The role requires the ability to lift 35 pounds.

Requirements

Bachelor’s degree in Business Administration or a related field.
Four years of progressively responsible experience in records management.
Responsible professional records management experience may substitute for the education requirement on a year-for-year basis.
Must pass a criminal background check and obtain and maintain federally mandated security clearances where required.
Must be able to lift 35 pounds.

Nice To Haves

Certified Records Analyst or Records Manager certification from ICRM preferred.
Eligible veteran applicants may receive preference if they possess the necessary qualifications, are among the most qualified candidates, and meet the other factors in accordance with Executive Order 1-6.

Responsibilities

Develop policies and procedures for the creation, distribution, organization, maintenance, use, retention, and disposition of City of Houston records.
Develop and maintain retention and disposition schedules for the City of Houston Department of Aviation.
Analyze and assist departments in establishing records management programs, including retention requirements, vital records and protection, media formats, and filing systems.
Train staff on City records management policies and procedures.
Ensure compliance with applicable federal, state, and local regulations and keep current with those regulations.
May serve as liaison to the Texas State Library.
Keep current on records management technologies and implement them as appropriate.
Conduct periodic reviews of file systems, check file integrity, and purge records according to approved retention schedules.
Set up new files to meet information management requirements and improve access to information.
Advise staff on records management techniques, procedures, protection, storage, retrieval, elimination, preservation, and automated records-processing applications.