Medical Records Administrator Specialist

Veterans Health Administration • Kansas City, MO

2d • Onsite

About The Position

This position is in the Health Information Management (HIM) Section of Business Operations Service at a VA Medical Center. The Medical Records Administration Specialist manages a health record program and provides services related to medical record administration and health information services within the Veterans Health Administration.

The role provides technical expertise and guidance on health information matters and the medical records program; researches and coordinates records-system projects and studies; analyzes processes and recommends improvements; and assists with health-record quality assurance. It also supports implementation of automated clinical applications related to the electronic health record, contributes technical advice to facility committees, and participates in training on VHA health information systems and related software.

The specialist analyzes clinical and administrative information flows, resolves coordination issues across services, and manages, preserves, analyzes, and oversees the use of diagnostic and therapeutic health records. The position also develops policies and procedures and advises on health records and health information management. The work schedule is Monday through Friday, 7:00 a.m. to 3:30 p.m. This is not a virtual position; telework is available per facility policy.

Requirements

• U.S. citizenship.
• Proficiency in written and spoken English.
• Three years of creditable medical-records experience involving preparation, maintenance, and management of health records and health information systems, including knowledge of medical terminology, medical records procedures, medical coding, or healthcare delivery requirements; or qualifying education or an equivalent combination of education and experience.
• A qualifying current mastery-level certification through AHIMA or AAPC in coding, health information management, or health data analysis. Acceptable examples include CCS, CCS-P, CPC, COC, CIC, RHIT, RHIA, and CHDA. A copy of the current certification must be submitted with the application.
• For GS-7, in addition to basic requirements, one year of qualifying experience at the GS-5 level, or qualifying advanced-entry education and an exemplary academic record; the specified knowledge, communication, analytical, computer-application, and independent-work abilities are also required.
• For GS-9, in addition to basic requirements, one year of qualifying experience at the next lower grade or qualifying graduate education; required abilities include knowledge of health information and legal requirements, providing technical guidance, extracting and analyzing data, applying HIM guidelines, and using process-improvement techniques.
• For GS-11, in addition to basic requirements, one year of qualifying experience at the next lower grade or qualifying graduate education; required abilities include implementing process improvements, advising on documentation and HIM practices, evaluating processes and recommending policy or procedure changes, assessing compliance, and transforming data into accurate and meaningful information.
• Subject to background and security investigation; applicants tentatively selected for a testing-designated VA position are subject to urinalysis for illegal drug use.
• Complete required onboarding and application documentation; comply with applicable identification requirements.
• Serve a one- or two-year trial period if appointed.
• Meet the position’s physical requirements, including frequent visits to hospital areas and occasional construction areas; standing, sitting, bending, stooping, kneeling, carrying light objects, and occasional tasks requiring vision and manual dexterity.

Responsibilities

• Provide technical expertise, advice, and guidance on health information matters and the HIM program as it relates to medical records.
• Research and coordinate projects and studies involving records systems.
• Analyze situations and processes and recommend improvements or changes.
• Assist with quality assurance studies of health records.
• Serve as a liaison in implementing automated clinical applications pertaining to the electronic health record.
• Participate in facility committees and subcommittees related to health information and provide technical advice as needed.
• Participate in training on VHA healthcare information systems and related software, including electronic health records, scanning, coding, release of information, and speech-recognition software.
• Analyze clinical and administrative processes related to information flow.
• Resolve conflicts and support collaboration where responsibilities overlap or integrate with other services.
• Manage, preserve, analyze, and supervise the use of diagnostic and therapeutic health records and health information.
• Develop policies and procedures and advise on the use of health records and health information management.

Benefits

• Federal employee benefits package; specific benefits depend on position type and eligibility.
• Potential credit toward annual leave accrual based on prior federal work or military service, subject to request and approval.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level