Aircraft Records and Airworthiness Administrator

SAM, LLC•Easton, MD

About The Position

The Aircraft Records and Airworthiness Administrator supports the Aviation Maintenance Manager by maintaining accurate, complete, traceable, and audit-ready aircraft maintenance and continuing-airworthiness records. The role researches and documents regulatory and manufacturer requirements; monitors maintenance items; reconciles CAMP, the in-house SAM Aircraft Log and Maintenance Program, and controlling source records; and administers electronic and physical filing systems. The position identifies discrepancies and exceptions for management review and supports compliance with applicable FAA requirements, company policies, and IS-BAO commitments. The administrator researches airworthiness directives and manufacturer publications, records applicability and compliance information in approved tracking systems, and attaches and indexes supporting evidence. The role conducts and documents monthly SMS- and IS-BAO-aligned AD and SB research and compliance audits, escalates uncertain or overdue findings, and reconciles maintenance tracking systems against logbooks and source records. Additional duties include maintaining aircraft and component records; administering electronic and physical records systems; preparing logbook information and verifying documentation for administrative event closeout; tracking upcoming, due-soon, and overdue maintenance requirements; maintaining records and compliance information for maintenance events and requests after physical work is performed; producing reports; and supporting audits, conformity activities, SMS processes, client reviews, acquisitions, and dispositions. The administrator does not independently approve maintenance or return to service. Occasional travel to aircraft, maintenance facilities, company locations, or audit sites may be required.

Requirements

Three or more years of aircraft maintenance records, aviation compliance, maintenance planning, quality assurance, document control, or comparable experience preferred.
Working knowledge of 14 CFR Part 91 maintenance requirements and familiarity with Part 43 and Part 145 maintenance-record and return-to-service documentation.
Working knowledge of airworthiness directives, manufacturer service publications, instructions for continued airworthiness, logbook entries, component records, life-limited parts, and calendar-, time-, cycle-, and utilization-based requirements.
Experience with CAMP or a comparable computerized maintenance tracking system.
Strong research, document-control, records-indexing, data-entry, reconciliation, analytical, and quality-control skills.
High attention to detail and ability to identify conflicting, incomplete, missing, or unsupported maintenance information.
Ability to organize and preserve long-term electronic and physical records using consistent naming, metadata, revision, retention, and cross-reference standards.
Proficiency with Microsoft 365 applications.
Ability to work independently within assigned authority, manage recurring deadlines, prioritize exceptions, and escalate matters requiring technical or management judgment.
Clear written and verbal communication skills and ability to work effectively with pilots, maintenance providers, managers, auditors, clients, and acquisition personnel.
FAA Airframe and Powerplant Certificate is preferred but not required when the applicant demonstrates strong aircraft-records and maintenance-compliance experience.
Occasional travel to aircraft, maintenance facilities, company locations, or audit sites may be required.

Nice To Haves

Familiarity with IS-BAO, safety management systems, internal auditing, and controlled-document practices.
FAA Airframe and Powerplant Certificate.
Additional aviation maintenance, records, quality, auditing, or safety training.

Responsibilities

Research airworthiness directives, service bulletins, service letters, instructions for continued airworthiness, and other applicable regulatory or manufacturer publications for company aircraft and tracked equipment.
Record applicability, compliance method and date, time or cycle information, recurring intervals, next-due information, and supporting references in approved tracking systems.
Attach and index source documents, maintenance releases, logbook entries, work packages, inspection records, and other evidence supporting compliance.
Conduct and document required monthly SMS- and IS-BAO-aligned AD and SB research and compliance audits, maintaining a traceable research log and supporting evidence.
Escalate new, uncertain, overdue, incomplete, or conflicting publication findings to the Aviation Maintenance Manager for technical review and disposition.
Cross-check CAMP, the SAM Aircraft Log and Maintenance Program, aircraft logbooks, and controlling source records; correct authorized tracking information and document reconciliations and unresolved exceptions.
Support development, validation, testing, implementation, and controlled use of the SAM flight and maintenance log.
Maintain aircraft and component records, including installed position, serial number, time, cycle, life-limit, and inspection-interval information when applicable.
Upload, classify, index, organize, cross-reference, and correct maintenance documentation according to established standards.
Administer coordinated electronic and controlled physical files traceable to aircraft, components, maintenance events, discrepancies, and compliance requirements.
Prepare and index logbook information and verify receipt of completed work packages, maintenance releases, invoices, supporting records, and required approvals before administrative event closeout.
Track upcoming, due-soon, and overdue calendar-, time-, cycle-, and utilization-based maintenance requirements; produce exception lists and escalate items for planning and management action.
Maintain the records and compliance portions of Maintenance Events and Maintenance Requests after physical work is performed, without independently approving maintenance or return to service.
Generate recurring and ad hoc compliance, maintenance-status, system-reconciliation, due-item, records-completeness, audit, and management reports.
Support internal audits, IS-BAO conformity activities, SMS processes, client reviews, aircraft acquisitions or dispositions, and other record-intensive projects.
Protect confidential records, maintain data quality, follow access-control requirements, and preserve record-retention and audit history.

Benefits

BlueCross BlueShield health insurance coverage beginning the month after hire; dental plans and free vision coverage for employees.
Company-paid long-term disability and life insurance premiums; HSA and FSA plans.
SAM Cares holistic well-being program.
Employee referral rewards of $1,000, $2,500, or $5,000.
Fidelity retirement plans with a 5% company match.
Tuition reimbursement.
Optional cellphone stipend.
Paid time off including vacation, sick time, and holidays.
Parental leave.
Customized career development plans for licensing and certifications, Project Manager Business Academy, CAD Training Program, Individual Development Plans and Career Check-Ins, SAM WINS leadership and development initiative, milestone anniversary recognition, and SAMbassador mentorship program.
Access to Perks at Work discounts for wellness, travel, leisure, and everyday purchases.
Company-sponsored events and free office snacks.