Record Clerk

Hamilton County Sheriff''s Office•Chattanooga TN 37402, TN

About The Position

Under general supervision, the Record Clerk maintains the accuracy and completeness of legal records for the Sheriff’s Office. The role creates, maintains, and expunges records in accordance with sentence management personnel and performs related duties as assigned. Work takes place in a standard office environment with little risk. The Hamilton County Sheriff’s Office promotes a drug- and alcohol-free work environment through pre-employment and random drug testing.

Requirements

High school diploma or GED.
Two years of public contact and office work experience.
Accurately type at a rate of 30 words per minute.
Knowledge of the Tennessee Code Annotated.
Knowledge of Hamilton County courts and their inner workings.
Knowledge of English grammar, punctuation, and spelling.
Knowledge of criminal justice system principles, practices, and procedures.
Knowledge of analytical and statistical analysis of data.
Ability to maintain personal and professional standards.
Skill in operating standard office equipment.
Skill in establishing and maintaining effective interpersonal relationships.
Keyboarding skill for word processing and/or computer data entry.
Ability to maintain confidentiality.

Responsibilities

Expunge records; enter data into the CJUS and photo systems; create and secure files; and verify records with the appropriate court.
Transfer docket dispositions to inmates’ hard cards, request sentence computations from the sentence manager, and delete docket numbers when appropriate.
Answer family members’ questions about inmate status and verify that there are no pending dispositions or charges and that charges are complete and accurate.
Prepare reports on prisoners with cases pending at other facilities; contact facilities to verify inmate housing and charge dispositions; and update the CJUS automated system.
Count currency and change against cash receipts, correct errors, and remove petty cash payments from the computer system.
Review reports and arrest reports for correct complaint numbers and data, enter required information into NCIC files, and ensure information that should be removed from NCIC is removed.
Check and enter accident reports into the Records Management System (RMS) and validate record entries to ensure they remain active.
Assist the public by telephone and in person; answer telephones and make appointments at outside clinics for inmates.
Enter inmates’ medical information into the computer, including prescribed medicines; file records for inmates who have left the jail; charge inmates for doctor visits and prescriptions; fill medicines; and assist inmates with diabetic needs.
Photocopy documents for the Corrections Captain, verify drug orders against receipts, and deliver memoranda and updates to the Corrections Lieutenant.
Enter traffic citation, accident, fatality, and safety belt usage data into the computerized records management system to generate monthly reports analyzing county traffic problems, and maintain supporting documentation.