Receptionist

Advanced Space•Westminster, CO

9d•Onsite

About The Position

Advanced Space is seeking a Receptionist to serve as the first point of contact for employees, visitors, vendors, contractors, and callers while supporting daily workplace operations. The role provides a professional, welcoming front-desk experience and supports facility security through visitor screening and registration, access-control procedures, camera monitoring, telephone coverage, and mail and package handling. The Receptionist helps maintain a safe, organized, and professional environment by verifying visitors and following established procedures. The position is suited to someone who is dependable, detail-oriented, service-minded, able to manage multiple priorities, and able to exercise sound judgment and maintain confidentiality. The role is primarily based in an office and reception area. It involves prolonged periods of sitting, standing, using a computer, answering phones, and monitoring security displays. It may occasionally involve moving or handling standard mail and packages within established safety limits. The position is onsite and scheduled for 40 hours per week, with an hourly rate of $22–$25 based on experience and qualifications.

Requirements

High school diploma or equivalent.
Prior experience in reception, customer service, security, facilities, or an administrative support role.
Strong verbal and written communication skills and a professional, service-oriented demeanor.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information and access-related matters.
Proficiency with standard office tools, including email, calendars, multi-line telephone systems, and basic data-entry systems.
Ability to remain attentive, organized, and calm while managing multiple simultaneous priorities.
Professionalism, reliability, discretion, and integrity in interactions with employees, visitors, vendors, and contractors.
Strong situational awareness and attention to detail, with the ability to recognize concerns and escalate them appropriately.
Ability to follow established procedures consistently, particularly those related to visitor management, facility security, and emergency response.
Comfort working in a front-desk environment requiring multitasking, clear communication, and a welcoming attitude.

Nice To Haves

Experience with visitor-management, access-control, CCTV, or incident-reporting systems.
Experience receiving, logging, sorting, and distributing mail and packages in a business environment.
Experience with emergency response, workplace safety, or facility-security procedures.
Experience with visitor registration, badge administration, and escort coordination.
Experience with multi-line telephone systems and general office administration.
Experience maintaining visitor logs, delivery records, and other reception-related documentation.

Responsibilities

Greet visitors, vendors, and contractors promptly and professionally.
Verify visitor identities, appointments, hosts, and visit purposes; register visitors; issue and collect badges; notify employees of arrivals; and coordinate directions or escorts as needed.
Maintain accurate visitor logs and follow site access, badging, and escort requirements.
Monitor CCTV and camera feeds, access-control alarms, and other assigned security systems.
Identify and promptly report suspicious activity, safety concerns, access-control issues, and system malfunctions.
Document incidents and unusual events accurately, follow emergency and evacuation procedures, and escalate concerns to appropriate security, facilities, or management contacts.
Answer, screen, and route incoming calls on a multi-line telephone system; provide approved information and take complete messages.
Manage front-desk email, voicemail, and other communications in a timely and professional manner.
Receive, log, sort, and distribute incoming mail, packages, and deliveries; notify recipients and maintain secure custody until pickup or handoff.
Coordinate outgoing mail, courier pickups, shipping labels, and package handoffs as assigned.
Follow procedures for unexpected, damaged, suspicious, or improperly addressed packages.
Keep the lobby and reception area clean, organized, and welcoming.
Maintain accurate records, handle sensitive information discreetly, and follow workplace, access-control, and safety procedures.
Remain attentive and organized while balancing competing priorities throughout the day.