Receptionist

Howard Hughes•Las Vegas, NV

4d•Onsite

About The Position

The Receptionist serves as the face and first impression of The Howard Hughes Corporation for all internal and external clients. In this role, the Receptionist is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. The ideal candidate for this role maintains the utmost professionalism, superior customer service, can anticipate needs for all office events and is able to manage ad hoc projects as needed.

Requirements

HS Diploma/GED.
Punctual.
Always maintain a professional appearance. This person is a reflection of our entire company.
Strong writing skills
Professional interaction with clients and vendors.
Build positive working relationships with employees at all levels within the organization.
Be resourceful and able to work efficiently even if given very little direction and information.
Able to effectively multi-task and handle multiple projects.
Exercise sound judgment when making decisions and willing to ask if unsure.
Able to meet deadlines as necessary.
Effectively work with minimal supervision.
Strong Attention to Detail skills.
Exceptional Communication Skills, both verbal and written.
Good problem solver/creative thinker.
“Can-do” attitude and pro-active.
Highly proficient in MS office applications: Outlook, Word, Excel, Power Point.
Learn other technologies as needed (Jenark, Smartwebs, access badge system, etc.)

Responsibilities

Serve as the first point of contact for all visitors and direct them to the person or people they are scheduled to meet.
Partners with support teams to develop office efficiencies to support executive and employees’ in-office experience.
Answer incoming phone calls and direct them to appropriate person or department; screen incoming phone calls as appropriate and transfer as necessary.
Provide administrative support to various departments in the Summerlin Association Management Offices on an as needed basis.
Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests.
Keep traffic flowing in the lobby (deliveries, people waiting for meetings, answering questions, etc.)
Mail (incoming, outgoing, internal distribution)
Pick up any incoming mail, sort as required.
Place all internal mail in the designated department sorters located in the mailroom.
Postmark outgoing mail and deliver to mailroom or package centers.
Be proactive during downtime and ask other departments if they need any assistance.
Other general administrative duties as assigned.
Monitor and respond to various email inboxes.
Monitor voicemails and return calls. When necessary, forward voicemails via email of reported resident concerns to staff.
Assist with the distribution of homeowner paint palettes.
Assist with filing, copying, mailings as needed.
Perform other administrative tasks as assigned and as necessary to support management staff.
Assist other departments with projects, as requested.