Receptionist

K2 Services

7d•Onsite

About The Position

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best. We’re seeking a professional, service-driven Receptionist to support a fast-paced, client-facing environment within a leading corporate setting. As the first point of contact, you will play a critical role in shaping the overall workplace experience—creating a welcoming, organized, and seamless environment for clients, visitors, and internal teams. This position goes beyond traditional front desk responsibilities, blending concierge-level service, meeting coordination, and operational support. The ideal candidate is highly organized, adaptable, and thrives in a dynamic environment where attention to detail and communication are key.

Requirements

Previous experience in a receptionist, hospitality, or client-facing role
Strong communication skills with a professional and approachable demeanor
Ability to multitask and remain organized in a fast-paced environment
High attention to detail and commitment to service excellence
Proficiency with Microsoft Office and scheduling systems
Ability to handle sensitive information with discretion
Calm, solutions-oriented approach to problem-solving

Nice To Haves

Client-first mindset with a focus on creating positive experiences
Strong organizational and time management skills
Adaptability and flexibility in a dynamic environment
Ability to prioritize and manage competing demands
Professional communication and interpersonal skills

Responsibilities

Greet clients, visitors, and employees with a professional and welcoming presence
Serve as the first point of contact, ensuring a smooth and positive arrival experience
Manage visitor registration and coordinate access through building security systems
Maintain a clean, organized, and client-ready reception area at all times
Answer and manage multi-line phone systems, directing calls efficiently
Respond to inquiries, requests, and concerns with accuracy and professionalism
Support daily communication between internal teams and external guests
Schedule and manage conference room bookings using internal systems
Coordinate meeting logistics including room setup, catering, and supplies
Assist with event execution, ensuring spaces are prepared and reset as needed
Provide a high level of service by anticipating needs and supporting a seamless experience
Assist guests with Wi-Fi access, parking validations, and general office navigation
Support visiting professionals with office reservations and accommodations
Perform administrative tasks including reporting and documentation
Track and manage visitor badges and access cards
Submit and follow up on maintenance requests as needed
Assist with special projects and additional tasks as assigned
Follow established security and emergency procedures
Respond to incidents calmly and efficiently, escalating when appropriate
Maintain accurate visitor logs and ensure compliance with building protocols