Receptionist

Jeffer Mangels & Mitchell • Irvine, CA

6d • Onsite

About The Position

Jeffer Mangels & Mitchell LLP (JMM) is a results-driven law firm with a relentless focus on client satisfaction. JMM is seeking a Receptionist with a minimum of 1 year of administrative experience for the Irvine office. The Receptionist will deliver essential front-of-house and administrative support to practice groups, legal assistants, and the Office Administrator. This person will serve as the first point of contact for clients and visitors while ensuring the smooth day-to-day operations of the Service Center. The Firm will provide ongoing professional development opportunities to ensure the Office Assistant/Receptionist has the skills and tools to succeed.

Requirements

• High school diploma required.
• Minimum one year of experience in an office support role is required.

Responsibilities

• Greet clients and visitors warmly, answer and route incoming calls, and manage incoming and outgoing facsimiles.
• Collaborate with attorneys, legal assistants, and administrative team members to provide reliable support across a range of tasks as needed.
• Schedule and maintain meeting rooms, coordinate food orders for meetings, and serve coffee and beverages to guests.
• Scan, print, photocopy, velobind, and profile legal documents with accuracy and efficiency.
• Maintain the lobby, meeting rooms, kitchen, and employee lounge, ensuring a professional and welcoming environment at all times.
• Order and stock office and kitchen supplies, maintain office equipment, and call for service as needed.
• Manage the logging and distribution of deliveries and mail, process outgoing mail and overnight deliveries, and track attorney messenger service requests.
• Organize documents in binders and assist with overflow work and miscellaneous tasks as needed.
• Lift and transport moderate to heavy materials as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED