Receptionist

Construction Machinery Industrial•Anchorage, AK

3d•Onsite

About The Position

The Receptionist performs routine clerical, secretarial and administrative work. This is largely a sedentary role, requiring use of typical office equipment such as a computer, laptop and cell phone. Most work is completed in an office environment. This position will require walking, standing, bending and occasionally lifting up to 25lbs.

Requirements

High School Diploma
One year of clerical experience
Communication Proficiency
Time Management
Organized

Responsibilities

Answer and transfer inbound phone calls.
Tally and Log parts calls daily and distribute spreadsheets weekly
Prepare “Parts Calls” spreadsheets for other branches
Distribute faxes to the appropriate mailboxes/departments.
Sort and distribute incoming mail.
Scanning and archiving inbound invoices into Share drive (payables)
Sort and mail daily parts and rental invoices
Log and distribute sales and service invoices
Keep up to date on postage prices. (First class, priority, express, certified, etc,)
Monitor postage meter balance and fill as needed.
Schedule regular maintenance for copier and postage machine
Take inventory and organize Stock Room weekly.
Order and stock office, breakroom, and printed supplies as needed.
Vendor price comparisons every 6-12 months.
Update and distribute weekly Call Reports and Sales Reports.
Review Salesmen’s Expense Reports weekly
Update and distribute employee phone list.
Maintain an up to date directory for Switchboard Alaska.
Upload and distribute pictures for Rental Department.
Log rental fuel
Print & Fold Rental Rates sheets for the rental counter.
Create, scan, sort and file various files and certificates.
Assist Sales, Parts, Rental, Service and Accounting personnel as needed.
Send out fed ex pouches
Update and maintain receptionist policies and procedures as needed.
Other duties as assigned.