Receptionist - Part Time

OVATION COMMUNITIES • Milwaukee, WI

9d

About The Position

The Part-Time Receptionist at OVATION COMMUNITIES provides customer service and administrative support to help ensure smooth front-desk operations. The role welcomes visitors, residents, and staff; responds to inquiries; and maintains a welcoming reception environment. It also supports scheduling, correspondence, recordkeeping, communication, and confidentiality and security practices.

Requirements

• High school diploma or equivalent.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to operate a multi-line phone system efficiently.
• Professional demeanor and focus on exceptional customer service.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in recordkeeping and scheduling.

Nice To Haves

• Previous experience in a receptionist or administrative role.
• Experience in customer service or client-facing positions.

Responsibilities

• Greet and welcome visitors, residents, and staff professionally and courteously.
• Answer and direct incoming calls promptly and efficiently.
• Keep the reception area tidy and presentable.
• Assist with administrative tasks, including scheduling appointments, managing calendars, and handling correspondence.
• Provide information and assistance to residents and guests, addressing their needs and concerns.
• Maintain accurate records and logs of visitors and incoming deliveries.
• Collaborate with other departments to support communication and operations.
• Follow confidentiality and security protocols to protect sensitive information.
• Support the team with additional tasks as needed to enhance the service experience.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED