Receptionist – Temporary (PT)
About The Position
Your Role As a Receptionist (Temporary, Part-time), you will be the first point of contact for our clients, vendors, and staff. The Receptionist represents Gensler's values and professionalism while demonstrating a high level of client service. This temporary position's duration is May 20, 2026 through August 7 , 2026. What You Will Do Answer phone through Teams and direct callers appropriately or take messages Greet/welcome all guests and notify the appropriate staff member of their arrival Receive applicants for interviews Receive samples from vendors Direct deliveries to the mail room Process parking validations for clients/visitors Assist clients/consultants/vendors & staff with any questions Monitor the conference room reservation system throughout the day and notify appropriate staff of possible conflicts Assist with booking and canceling conference room reservations Ensure lobby and lobby-facing conference rooms remain tidy throughout the day Update Monthly Office Event Calendar Assist with administrative projects/tasks/special events, as needed Your Qualifications Minimum 2 years of experience in an administrative capacity Strong attention to detail and multi-tasking skills Excellent organizational and technical skills (MS Office) “Can-Do” attitude: must be able to determine priorities and exhibit a high level of initiative and follow-through Must be able to function well both independently and as part of a team Excellent communication and relationship management skills Ability to interact professionally with all levels of the Firm, clients, and consultants Must be able to work overtime on an as-needed basis Must have a professional personal presentation Must have professional phone-etiquette Must be reliable Hours: 10:00 am - 2:00 pm; M-F The hourly rate will be estimated between $18.50 - 20.50 per hour contingent on relevant experience. Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
Requirements
- Minimum 2 years of experience in an administrative capacity
- Strong attention to detail and multi-tasking skills
- Excellent organizational and technical skills (MS Office)
- “Can-Do” attitude: must be able to determine priorities and exhibit a high level of initiative and follow-through
- Must be able to function well both independently and as part of a team
- Excellent communication and relationship management skills
- Ability to interact professionally with all levels of the Firm, clients, and consultants
- Must be able to work overtime on an as-needed basis
- Must have a professional personal presentation
- Must have professional phone-etiquette
- Must be reliable
Responsibilities
- Answer phone through Teams and direct callers appropriately or take messages
- Greet/welcome all guests and notify the appropriate staff member of their arrival
- Receive applicants for interviews
- Receive samples from vendors
- Direct deliveries to the mail room
- Process parking validations for clients/visitors
- Assist clients/consultants/vendors & staff with any questions
- Monitor the conference room reservation system throughout the day and notify appropriate staff of possible conflicts
- Assist with booking and canceling conference room reservations
- Ensure lobby and lobby-facing conference rooms remain tidy throughout the day
- Update Monthly Office Event Calendar
- Assist with administrative projects/tasks/special events, as needed
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
