Receptionist/Support Clerk

Williams Kastner•Seattle, WA

14h•$50,000 - $55,000•Onsite

About The Position

Williams Kastner is a multi-practice law firm in the Pacific Northwest with more than 60 attorneys in Washington and Oregon. The firm is seeking an entry-level Receptionist/Support Clerk for its Seattle office. The role provides primary front-office, administrative, and operational support, including reception-desk coverage for half- to full-day shifts. It offers cross-training and opportunities for professional development and advancement. The position is on-site Monday through Friday for 37.5 hours per week. Duties generally involve recurring work with occasional variation and average-to-moderate complexity, and are performed with minimal supervision. Overtime might occur during periods of high workload.

Requirements

High school diploma or equivalent.
Customer service experience.
Positive customer-service attitude and ability to communicate helpfully, professionally, and courteously.
Proficient written and spoken English, with the ability to take direction and communicate effectively across all levels of the firm.
Ability to thrive in a team-oriented environment with a positive, can-do attitude.
Strong proficiency in Microsoft Office, including Outlook, Excel, and Word.
Moderate typing speed and aptitude for quickly learning office equipment and internal software systems.
Flexibility to respond to changing attorney and staff needs and switch tasks at short notice.
Self-motivated and proactive, with the ability to prioritize projects and work independently after appropriate training and instruction.
Ability to perform duties with minimal supervision.
Ability to lift and/or move items up to 50 pounds and stand or walk for extended periods.

Nice To Haves

Prior administrative, reception, customer service, or office support experience in a professional services or corporate environment.
Experience in a law firm or other professional services organization.
Experience in administrative and customer-facing roles.
Equivalent combination of education and experience that provides the knowledge, skills, and abilities to perform the job.

Responsibilities

Serve as primary or backup receptionist, greeting clients, visitors, and vendors.
Coordinate morning office preparation, daily firm headcount tracking, and guest escorting.
Manage multi-line phone calls, general email inboxes, courier deliveries, and incoming inquiries.
Oversee conference room scheduling, daily setup logistics, and ongoing tidying for client meetings and events.
Maintain kitchen, coffee, and breakroom inventory; stock supplies and keep hospitality areas clean and presentable.
Perform general administrative and clerical duties to support firm workflow.
Assist with internal physical file retrieval and safe/archive checks upon request.
Provide routine and project-based support for printing, scanning, binding, and firm mailings.
Assist Office Services with daily incoming and outgoing mail and courier runs, and process mailroom inbox requests as needed.
Cover Office Services functions as needed during staff absences.
Collaborate with the Office Manager on firm initiatives, events, and special projects.
Perform other tasks as assigned.