Office Clerk/Receptionist

Canon City Schools•Canon City, CO

2d•Onsite

About The Position

The Office Clerk/Receptionist provides general office support to school administration and staff, attends to visitors, responds to telephone and in-person inquiries, and supplies information about the school to the public. The position is full-time for 174 days per year at Cañon City Middle School. Starting pay is $17.23–$18.26 per hour, based on the School Secretary Salary Schedule, years of experience, and education. The anticipated start date is October 30, 2026, or another agreed date, for the 2026–2027 school year. The role includes clerical support, maintaining student attendance and records, communicating with parents and guardians about attendance, managing visitor check-ins and office communications, and coordinating building and staff activities. The employee must work in person in a school setting, protect confidential district information, and follow district technology-use and security policies. A pre-employment physical and criminal background check are required.

Requirements

High school graduation or equivalent.
Valid Colorado driver's license.
Criminal background check required for hire.
Must pass a pre-employment physical.
Ability to work cooperatively with staff, students, and the public in a school environment.
Ability to read, write, speak, and listen effectively to follow directions, complete tasks, and establish priorities.
Ability to work with little supervision, with integrity, trustworthiness, and a strong work ethic.
Competent understanding of technology and ability to use a variety of office machines.
Proficiency in grammar, spelling, and proofreading.
Good organizational and time-management skills; ability to handle multiple tasks simultaneously and be flexible.
Problem-solving skills and ability to work as a team player.
Patient and positive attitude, friendly demeanor, neat and clean appearance, and desire to serve.
Ability to keep sensitive information confidential and follow district data-security and acceptable-use practices.
Ability to perform light lifting and move products weighing up to 50 pounds.
Ability to perform the listed physical demands, including occasional lifting or moving up to 50 pounds.
Must be able to work in person in a school setting.

Nice To Haves

Similar secretarial or personnel-related experience.
Ability to work after-school events when needed.

Responsibilities

Perform clerical work, including typing, proofreading, filing, checking records, and collecting and accounting for monies as needed.
Maintain and monitor student attendance records using the district's student management system.
Enter data into computer files and maintain student files, records, and filing systems.
Contact parents or guardians regarding student absences and attendance concerns or issues.
Assist administrators and teachers with preparing and assembling attendance information.
Greet members of the public, address their questions and needs where possible, and check in visitors using the district visitor management system.
Type correspondence, reports, newsletters, and other documents.
Monitor the work area for public safety and office cleanliness and order.
Sign for or check in letters and packages delivered by postal or delivery services.
Cover breaks or lunch for other office personnel when needed.
Respond to incoming calls, route calls, take messages, greet visitors, and assist staff.
Draft and produce letters, memorandums, reports, special projects, newsletters, handbooks, and related materials.
Maintain files, perform filing, and prepare correspondence for signature.
Coordinate building and staff activities throughout the year.
Maintain the supervisor's calendar, make appointments, and schedule meetings and conferences.
Perform limited data entry for student registration and student information as needed.
Implement physical and technical safeguards to protect district data and maintain secure passwords and accounts.
Report actual or suspected breaches affecting district data to appropriate district personnel and follow district policies for acceptable use of technology.
Model the District's Mission and Belief Statements and perform other duties as assigned.