Office Receptionist

Pye-Barker Fire & Safety • Lake Placid, FL

2d • Onsite

About The Position

This position performs clerical, recordkeeping, customer service, and administrative support tasks to help ensure smooth operations at an assigned location, department, or unit. The receptionist maintains and completes assigned tasks, assists with budgetary matters, tracks department funds and purchasing, compiles reports, and monitors assigned projects or program components.

The role is an onsite, full-time opportunity, Monday through Friday from 8:00 a.m. to 5:00 p.m., with a one-hour lunch. Pay is $20 per hour, with weekly pay.

Requirements

• At least one year of experience in an office setting.
• Bachelor's degree, associate degree, or equivalent work experience.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to proofread.
• Proficiency in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems, such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Nice To Haves

• Bilingual ability.

Responsibilities

• Greet and direct clients and visitors.
• Answer phone calls and emails in a timely manner.
• Manage the company telecommunications network and communicate with the answering service.
• Make appointments and referrals.
• Manage data in spreadsheets and reports.
• Help prepare quarterly inventory spreadsheets.
• Perform data entry and filing for accounts payable, purchase orders, and equipment inventory.
• Maintain the integrity and confidentiality of confidential employee or departmental files.
• Receive, record, and distribute packages and mail.
• Assist with accounts receivable.
• Perform some collections duties.
• Assist with budgetary matters, track department funds and purchasing, compile reports, and monitor assigned projects or program components.
• Perform other duties assigned by management.
• Adhere to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

Benefits

• Medical, dental, and vision coverage.
• Company-paid life insurance.
• Company-paid short-term disability.
• 401(k) with employer match.
• Paid vacation and company holidays.
• Training and career development.
• Company vehicle, if applicable to the job.
• Immediate qualification for the ALL In Ownership Plan for eligible full-time employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree