Receptionist Sales

BHHS Fox & Roach / Trident•Ocean City, NJ

22h•Onsite

About The Position

This position performs a variety of clerical functions including answering phones, greeting visitors to the office, setting appointments and performing other general office tasks to support management, office staff and sales associates. Must be able to work weekends.

Requirements

High school diploma or equivalent work experience and knowledge.
Three to six months prior receptionist and office experience.
Knowledge of real estate, title and/or mortgage business helpful.
Ability to handle multiple line telephone console with courtesy and professionalism
Ability to sit for long periods of time answering a busy telephone console.
Strong computer and keying skills; proficient in Word and Excel. Typing speed of 45-60 w.p.m.
Ability to work independently and to prioritize and handle multiple tasks and projects concurrently.
Excellent customer service and interpersonal skills.
Effective oral and written communication skills.

Responsibilities

Operate multiple-call telephone console and route calls to the appropriate person(s) or location; ensure callers are not on “hold” for long periods of time. Greet visitors; notify person(s) being visited. Be at or close to receptionist area when guests are expected, or go to reception area immediately upon notification that guests have arrived. Maintain the appearance of the reception area and other areas, as assigned.
Operate office equipment and check fax machines routinely. Sort and distribute mail; sign for delivery packages and certified mail and notify recipients in a timely manner. Prepare outgoing mail.
Perform light computer work; maintain correspondence, appointments and data files, may enter MLS listings, compile information packets and rosters; prepare routine reports; coordinate meeting room schedules.
Act as backup to other staff and assist and support sales associates and management as needed.
Order supplies, maintain inventories and printed materials. May prepare monthly relief receptionist schedule and train relief receptionists.
May open and close the business office.
Perform any additional responsibilities as requested or assigned.