Receptionist/Office Coordinator
About The Position
The Receptionist/Office Coordinator provides professional administrative support to Parallax Advanced Research’s headquarters. The role manages front desk operations, shared meeting spaces, office and kitchen supplies, information requests, clerical functions, and other daily office operations to maintain an efficient and organized workflow. The position also supports meeting and event coordination, prepares documents and reports, maintains electronic and paper records, processes purchase requests and expense reports, and assists with project coordination and research. It requires professional communication, confidentiality, organization, attention to detail, and the ability to work independently and collaboratively.
Requirements
- High school diploma or equivalent.
- At least 2 years of administrative or office support experience.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Professional demeanor and customer service orientation.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Detail-oriented, with strong problem-solving skills.
Nice To Haves
- Associate’s degree or higher.
Responsibilities
- Answer and direct phone calls, emails, and other correspondence professionally and in a timely manner.
- Schedule and coordinate meetings, appointments, and occasional travel arrangements.
- Manage conference room calendars.
- Provide on-site event and meeting support, including preparing materials, setting up and resetting rooms, coordinating catering, and providing other meeting support.
- Maintain and organize electronic and paper files, databases, and records.
- Prepare reports, memos, letters, and other documents.
- Assist administrative staff with regularly scheduled reports and presentations.
- Order and maintain office and kitchen supplies and inventory.
- Prepare, submit, and track purchase requests and expense reports.
- Handle sensitive information confidentially.
- Support project coordination, research, and tracking as needed.
- Liaise with internal staff, external partners, and vendors.
- Perform general clerical duties, including photocopying, scanning, and mailing.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
