Receptionist/Office Coordinator

Parallax Advanced Research • Beavercreek, OH

13d • Onsite

About The Position

The Receptionist/Office Coordinator provides professional administrative support to Parallax Advanced Research’s headquarters buildings. The role manages front desk operations, shared meeting spaces, office and kitchen supplies, information requests, clerical functions, and other daily office operations to help maintain an efficient and organized workflow.

The position supports communications, meeting and appointment coordination, conference room calendars, on-site meetings and events, records management, document preparation, purchasing and expense tracking, and general office coordination. It also handles sensitive information confidentially and liaises with internal staff, external partners, and vendors.

Requirements

• High school diploma or equivalent.
• At least 2 years of administrative or office support experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Professional demeanor and customer service orientation.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Detail-oriented with strong problem-solving skills.

Nice To Haves

• Associate’s degree or higher.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence professionally and promptly.
• Schedule and coordinate meetings, appointments, and occasional travel arrangements.
• Manage conference room calendars.
• Provide on-site event and meeting support, including preparing materials, setting up and resetting rooms, coordinating catering, and providing other meeting assistance.
• Maintain and organize electronic and paper files, databases, and records.
• Prepare reports, memos, letters, and other documents.
• Assist administrative staff with regularly scheduled reports and presentations.
• Order and maintain office and kitchen supplies and inventory.
• Prepare, submit, and track purchase requests and expense reports.
• Handle sensitive information confidentially.
• Support project coordination, research, and tracking as needed.
• Liaise with internal staff, external partners, and vendors.
• Perform general clerical duties, including photocopying, scanning, and mailing.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED