Receptionist/Marketing Assistant

Salas O'Brien•Seattle, WA

9d•Onsite

About The Position

The Seattle Northgate office is looking for a Receptionist/Marketing Assistant to join our growing firm. The primary role is to support the Seattle team and continue the cultivation of our culture, our influence in the northwest region and the support our staff and clients of Salas O’Brien, a growing national Architecture and Engineering company.

Requirements

Minimum education – high school diploma required
Administrative experience in a professional environment
Ability to work within a team environment
Ability to take initiative and work independently
Build strong relationships through professionalism, responsiveness, collaboration, and a customer-service mindset.
Embrace technology, AI tools, and process improvements, with a willingness to learn new platforms and systems.
Demonstrate advanced proficiency in Microsoft 365, including Outlook, Excel, Word, PowerPoint, Teams, and Adobe Acrobat or Bluebeam.
Take initiative, solve problems proactively, and work independently with minimal supervision.
Communicate clearly and professionally, both verbally and in writing.
Adapt quickly to changing priorities and effectively manage multiple assignments in a fast-paced environment.
Exhibit exceptional organizational skills, attention to detail, and a commitment to delivering high-quality work.
Manage time and resources effectively to meet deadlines and support multiple projects simultaneously.
Collaborate effectively across teams, offices, and all levels of the organization while also being comfortable working independently.

Nice To Haves

Bachelor of Science/Art degree in marketing, advertising, business, engineering, or related field
Data Entry Experience with Deltek Vision or similar accounting software
Proficient in all Adobe Programs (including InDesign & Photoshop), Microsoft Office Suite, and other graphic programs
Experience with Adobe Creative Cloud programs, including InDesign, Photoshop, and Illustrator

Responsibilities

Welcome visitors and answer phones for multiple offices
Accept packages and prepare materials for shipping, Fed Ex / UPS, etc.
Sort and distribute incoming mail and misc. deliveries
Opening and closing of the office
Inventory and ordering supplies
Assist with the planning and coordination of office events, including client meetings, office lunches, parties, and travel planning
Filing and various administrative work
Scan drawings and set up files per managers requests
Various projects as assigned by Supervisor
Maintain copier with paper and toner
Cleaning communal spaces as needed
Pipeline tracking and project set up.
Tasks including data entry and project file creation
Support team building, event planning, client appreciation events, marketing tradeshows, conferences, and other events as needed.
Updating and creating marketing materials in InDesign. Tasks including qualifications, branding, and advertising.
Support and help maintain digital libraries and digital asset management system including marketing material, files, records.