Receptionist/Manager Assistant - Corporate Office Irvine

Action Property Management • Irvine, CA

4d • Onsite

About The Position

Action Property Management, a premier management company, is seeking a Receptionist/Manager Assistant to join our team at our corporate office located in Irvine, CA. The Receptionist is the first impression for all in-person visitors to our office and must warmly greet visitors with enthusiasm and positive attitude. As the Manager Assistant you will provide administrative and technical support to ensure smooth operations of associations.

Requirements

• At least 2 years of administrative or office experience, preferably supporting a manager.
• Strong verbal and written communication skills.
• Highly organized and detail oriented.
• Proficient in MS Office applications including Word, Excel, Outlook and Powerpoint.
• Ability to transcribe and prepare accurate meeting minutes.
• Strong time management skills and ability to manage competing priorities.
• Minimum of a High School Diploma or equivalent required.
• Capable of lifting up to 25 pounds as needed.

Nice To Haves

• Experience in HOA property management or hospitality industry is preferred.
• College Degree preferred.

Responsibilities

• Greet office visitors warmly with a smile and enthusiasm
• Assist homeowner’s with basic questions on their account.
• Accept payments for HOA Fees and keys/devices. Document and provide receipts.
• Page office personnel as needed for guests and holding phone calls
• Retrieve voice-mail messages as frequently as needed, but no less than every two (2) hours and track all messages as well as handle them or direct to the correct recipient
• Assist Manager with duties, as requested, to ensure smooth operation of sssociations.
• Type correspondence as requested by Manager, including letters to be drafted at Manager's direction, Action Lists, Board Meeting Minutes and update Association profile documents as needed.
• Maintain an annual calendar, by month, for all major projects (i.e., budgets, audits and elections).
• Assist Manager with research projects, as needed.
• Monitor insurance certificate expirations for Association's contractors listed on profile.
• Assist in the preparation of website material for the Associations, as directed by the Manager.
• Coordinating appointments and meetings with vendors for Manager.

Benefits

• Birthday Holiday
• 2+ weeks of vacation and holidays
• Comprehensive benefits package
• medical
• dental
• vision
• pet insurance
• 401(k) with company match
• life and disability support
• generous paid time off
• vacation hours
• sick time
• company-observed holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED