Receptionist/Manager Assistant - Corporate Office Irvine

Action Property Management•Irvine, CA

16h•Onsite

About The Position

Action Property Management, a premier management company with a legacy spanning four decades, is seeking a Receptionist/Manager Assistant to join their team at their corporate office in Irvine, CA. The Receptionist serves as the first impression for all visitors, requiring a warm and enthusiastic greeting. The Manager Assistant role provides administrative and technical support to ensure the smooth operation of associations. The schedule is Monday through Friday, 8:00 AM to 5:00 PM.

Requirements

At least 2 years of administrative or office experience, preferably supporting a manager.
Strong verbal and written communication skills.
Highly organized and detail oriented.
Proficient in MS Office applications including Word, Excel, Outlook and Powerpoint.
Ability to transcribe and prepare accurate meeting minutes.
Strong time management skills and ability to manage competing priorities.
Minimum of a High School Diploma or equivalent required.
Capable of lifting up to 25 pounds as needed.

Nice To Haves

Experience in HOA property management or hospitality industry is preferred.
College Degree preferred.

Responsibilities

Greet office visitors warmly with a smile and enthusiasm
Assist homeowner’s with basic questions on their account.
Accept payments for HOA Fees and keys/devices.
Document and provide receipts.
Page office personnel as needed for guests and holding phone calls
Retrieve voice-mail messages as frequently as needed, but no less than every two (2) hours and track all messages as well as handle them or direct to the correct recipient
Assist Manager with duties, as requested, to ensure smooth operation of associations.
Type correspondence as requested by Manager, including letters to be drafted at Manager's direction, Action Lists, Board Meeting Minutes and update Association profile documents as needed.
Maintain an annual calendar, by month, for all major projects (i.e., budgets, audits and elections).
Assist Manager with research projects, as needed.
Monitor insurance certificate expirations for Association's contractors listed on profile.
Assist in the preparation of website material for the Associations, as directed by the Manager.
Coordinating appointments and meetings with vendors for Manager.

Benefits

Birthday Holiday
2+ weeks of vacation and holidays
Comprehensive benefits package for qualifying employees
Opportunities for career growth and advancement
medical
dental
vision
pet insurance
401(k) with company match
life and disability support for qualifying team members
generous paid time off, including vacation hours, sick time, and company-observed holidays for qualifying team members.