Receptionist and Administrative Coordinator

Conair LLC•Glendale, AZ

2d•Hybrid

About The Position

The Receptionist & Administrative Coordinator serves as the first point of contact for the Glendale campus while providing critical executive and operational support. This hybrid role balances traditional front-office duties with high-level administrative tasks such as financial reporting, event coordination, and presentation development. As part of our "One Campus" model, this individual must be comfortable transitioning from an office environment to the warehouse floor to support the team during peak operational surges.

Requirements

3+ years of administrative or receptionist experience, preferably in an industrial or logistics environment.
Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word).
Exceptional organizational skills with the ability to manage multiple high-priority projects simultaneously.
Professional demeanor with strong communication and "Servant Leadership" qualities.

Responsibilities

Manage travel arrangements, itinerary planning, and calendar coordination for senior leadership.
Process expense reports with high accuracy, ensuring compliance with corporate policies and budget tracking.
Design and build professional PowerPoint presentations for Town Halls, operational summits, and executive reviews.
Coordinate campus-wide events, employee recognition programs, and catered meetings, managing everything from vendor selection to day-of logistics.
Greet visitors, manage incoming calls, and oversee the distribution of facility-wide communications.
Assisting the Value-Add or Outbound teams with light picking, packing, or labeling during peak shipping windows.
Participating in facility-wide audits (FM Global, or Safety audits) as a scribe or coordinator.
Supporting the "One Team" culture by being visible and active in all areas of the Glendale campus.
Managing the visitor check-in process to ensure all guests are briefed on facility safety protocols and issued PPE.
Assisting the Safety Committee with the documentation of training records and safety meeting minutes.
Maintaining a clean and hazard-free front office and workspace in accordance with 5S standards.