Receptionist and Administrative Assistant

Clarkson Construction Company•Kansas City, MO

9d•Onsite

About The Position

The Receptionist and Administrative Assistant is the first point of contact for visitors, clients, employees, and tenants, ensuring a professional and welcoming experience while managing building access. This role also supports office leaders with administrative and clerical tasks, helping maintain efficient operations in a fast-paced construction environment. The ideal candidate is organized, detail-oriented, and able to balance multiple priorities while upholding confidentiality and professionalism.

Requirements

High school diploma or equivalent required.
1+ years of experience as a receptionist, administrative assistant, or in a customer-facing role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
Strong organizational skills with attention to detail and accuracy.
Professional communication skills—both written and verbal.
Ability to manage multiple priorities in a fast-paced office environment.
Commitment to confidentiality, professionalism, and customer service.

Nice To Haves

College degree; additional certification in Office Management is a plus.

Responsibilities

Greet and assist visitors, clients, vendors, and building tenants with professionalism.
Answer, screen, and direct phone calls and emails to the appropriate team members.
Provide accurate information in person, over the phone, or by email.
Maintain the office's safety and security by monitoring entry, controlling visitor access, and coordinating access for tenants renting space in the building.
Maintain a clean, organized, and professional reception area.
Handle incoming and outgoing mail and deliveries, including certified and special courier services.
Support office filing systems by creating, updating, and organizing physical and digital files.
Assist with preparation and distribution of company lists (e.g., job lists, contact lists, equipment/vehicle lists).
Perform general clerical duties such as photocopying, scanning, and data entry.
Ensure the reception and common areas on the 1st floor and 5th floor are tidy and presentable, with all necessary items in place and ready for use.
Order Clarkson office supplies and keep an inventory of stock.
Order Clarkson food & beverages and keep inventory of stock.
Update calendars and schedule meetings.
Arrange travel and accommodations as needed.
Cleaning and maintenance of the 3rd and 4th floor common areas/ breakrooms.
Provide administrative support to the leadership team and other departments as needed.
Assist with scheduling meetings, preparing conference rooms, and coordinating vendor services.
Contribute to company-wide projects, initiatives, and process improvements.
Support building management with tenant communications related to access and deliveries.