Receptionist And Administrative Assistant

Aston Carter•Town of Orangetown, NY

1d•$18 - $26•Onsite

About The Position

The Receptionist and Administrative Assistant serves as the first point of contact for employees, visitors, and external partners while providing reliable administrative support across multiple departments. This role maintains a professional and welcoming front desk environment, manages building access and security procedures, answers and routes phone calls, and prepares Excel-based reports. The position also supports meeting logistics, including conference room setup and catering coordination, and offers room to grow by taking on additional responsibilities over time.

Requirements

3+ years of administrative experience in an office or similar professional environment.
Proficiency in Microsoft Excel, including data entry, tracking, and basic reporting and analysis.
Strong administrative skills with the ability to manage multiple tasks and priorities.
Professional verbal and written communication skills for interacting with visitors, vendors, and internal staff.
Ability to maintain a courteous and professional demeanor while answering, screening, and routing phone calls.
Attention to detail in maintaining visitor logs, building access procedures, and meeting room setups.
Ability to work independently at the front desk while remaining reliable and responsive to requests.

Nice To Haves

College degree.
Experience preparing and maintaining Excel-based reports for multiple departments.
Comfort coordinating meeting logistics, including conference room setup and catering orders.
Interest in taking on additional responsibilities and growing within the role over time.

Responsibilities

Greet and check in visitors, vendors, and employees, ensuring proper building access and adherence to security procedures.
Answer, screen, and route incoming phone calls in a professional and courteous manner.
Maintain accurate visitor logs and uphold a professional, welcoming lobby environment at all times.
Schedule, set up, and break down conference rooms for meetings, including arranging seating, technology, and supplies.
Coordinate and order lunches, catering, and other meeting-related services as requested.
Prepare, update, and maintain reports in Microsoft Excel, including tracking, data entry, and basic analysis for various departments.
Provide administrative support and assist with ad hoc projects for internal teams as needed.
Communicate effectively with internal departments to support smooth daily office operations.
Monitor front desk activity and help ensure a safe, organized, and professional office environment.
Perform other duties as assigned to support overall office efficiency.