Receptionist/Administrative Support

John H. Carter Company, Inc.•West Monroe, LA

10d•Onsite

About The Position

This role provides both receptionist and administrative support. The receptionist duties include answering calls, directing visitors, and managing employee status. Administrative support involves meeting facilitation, office supply management, mail handling, and general clerical duties. The position requires strong knowledge, commitment, and qualifications, with a routine need for urgency and accuracy under pressure. The ability to multi-task, manage interruptions, and maintain regular attendance is expected.

Requirements

Polite and positive attitude
Familiarity with company product lines
Familiarity with company personnel
Ability to greet visitors and escort them
Ability to handle employee status updates
Ability to schedule conference rooms
Ability to order food and set up for meetings
Ability to order office supplies and stock supply closet
Ability to sort incoming mail and prepare outgoing mail
Ability to distribute RFQ's and/or PO's
Ability to perform other clerical duties
Knowledge, skills, commitment, and job-related qualifications
Urgency and pressure for prompt, accurate results
Multi-tasking ability
Ability to handle and manage interruptions
Regular and predictable attendance

Responsibilities

Answer incoming calls with a polite and positive attitude as quickly as possible
Be familiar with all product lines the company represents to ensure calls are sent to the appropriate person/group
Be familiar with all personnel to ensure calls are transferred in a timely manner
Greet all visitors and escort them (when necessary) to their proper destination
Handle in and out status (vacation, sick, etc.) for employees
Schedule conference rooms when requested
Meeting Facilitation – Order food, set out drinks, utensils, plates, napkins, clean up afterwards
Office Supply – Order Office Supplies, Keep Supply Closet Stocked with Necessities
Mail – Sort incoming mail. Prepare outgoing mail and interoffice mail
General Email Facilitator – Distribute RFQ’s and/or PO’s to inside sales teams
Other clerical duties may be assigned by their manager
This job is demanding in terms of knowledge skills, commitment, and all other job-related qualifications. Urgency and pressure for prompt, accurate results are routine. Multi-tasking and the ability to handle and manage interruptions is expected
Regular and predictable attendance is essential for this position