Receptionist / Administrative Assistant

ACE Family of Companies•Paso Robles, CA

1d•$18 - $22•Onsite

About The Position

Paso Robles Tank, Inc. is seeking a dependable and professional Receptionist & Administrative Assistant to support daily front office operations and administrative functions. This position serves as the first point of contact for employees, visitors, customers, vendors, truck drivers, and applicants while assisting multiple departments with administrative support. The ideal candidate will possess strong organizational skills, professionalism, attention to detail, and the ability to multitask in a fast-paced construction and industrial environment.

Requirements

Excellent verbal and written communication skills.
Strong customer service and interpersonal abilities.
Strong organizational skills and attention to detail.
Ability to prioritize tasks and work independently.
Professional demeanor and positive attitude.
Basic understanding of office administrative procedures and clerical systems.
Proficiency in Microsoft Office Suite including Outlook, Word, and Excel.
Ability to adapt within a fast-paced construction and industrial environment.
High school diploma or equivalent required.

Nice To Haves

Valid California Driver’s License preferred with acceptable driving record.
Minimum one (1) year of receptionist, administrative, or office support experience preferred.
Construction, industrial, dispatching, trucking, or field-office experience preferred but not required.

Responsibilities

Greet and assist visitors, customers, vendors, applicants, and employees in a professional manner.
Answer, screen, and direct incoming telephone calls and messages.
Schedule appointments, meetings, inspections, and administrative activities.
Receive, sort, distribute, and process incoming mail, packages, and courier deliveries.
Provide clerical and administrative support to multiple departments.
Maintain filing systems, logs, spreadsheets, and company records.
Perform accurate data entry and assist with document preparation and reporting.
Coordinate office supply inventory and place supply orders as needed.
Assist with company meetings, employee events, certifications, inspections, and special projects.
Maintain cleanliness and organization of common office areas including lobby, kitchen, conference rooms, and restrooms.
Assist with trucking schedules, dispatch communication logs, and coordination activities.
Perform occasional errands, mail runs, bid deliveries, and off-site administrative tasks as assigned.
Support company communications including newsletters, notices, and employee postings.
Maintain confidentiality of employee, customer, and company information.
Perform additional duties and responsibilities as assigned by management.