Administrative Assistant/Receptionist - Mineola

HARBOR DAY CARE CENTER INC•Village of Mineola, NY

13d•$18 - $19•Onsite

About The Position

Harbor Child Care is dedicated to fostering a nurturing and engaging environment for young learners. Our center emphasizes collaboration, growth, and excellence in early childhood education. We are seeking a detail-oriented and friendly Receptionist/Administrative Assistant to join our team. This individual will serve as the first point of contact for families, staff, and visitors, providing exceptional customer service and ensuring smooth administrative operations.

Requirements

High school diploma or equivalent required
Minimum of 1-2 years of experience in an administrative or receptionist role
Strong communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office technology.
Ability to multitask and manage time effectively in a fast-paced environment.
Problem-solving and organizational abilities.

Nice To Haves

associate’s degree or higher preferred
preferably in an educational setting
Familiarity with early childhood programs and regulations is a plus.

Responsibilities

Greet families, visitors, and staff in a professional and welcoming manner.
Answer and direct phone calls, emails, and inquiries promptly.
Maintain the reception area, ensuring it is clean, organized, and welcoming.
Assist in maintaining student and staff records in compliance with state regulations.
Handle data entry, scheduling, and filing.
Prepare correspondence, forms, and reports as needed.
Support enrollment and registration processes.
Act as a liaison between families and the administration.
Manage calendars, including scheduling meetings and appointments.
Distribute memos and updates to staff and families.
Follow New York State Office of Children and Family Services regulations.
Monitor building security protocols, including visitor sign-ins.
Handle emergency procedures in coordination with the center's policies.