Receptionist / Administrative Assistant

Ocean Mazda West Kendall • Country Walk, FL

8h • Onsite

About The Position

Ocean Mazda West Kendall is seeking a professional, friendly, organized, and dependable Receptionist / Administrative Assistant. As the first point of contact for customers, this position helps create a welcoming dealership experience while managing the reception area and providing clerical and administrative support to Sales, Accounting, and other dealership departments. The role calls for initiative, attention to detail, and the ability to help others and manage multiple responsibilities in a fast-paced environment.

The position is full-time, Monday through Friday, from 9:00 AM to 5:00 PM, and is performed on-site in Miami, Florida. The company describes its environment as professional and team-oriented and offers opportunities to develop administrative skills and grow within the organization. Compensation is competitive based on experience, and company benefits are available to eligible employees.

Requirements

• Previous receptionist, customer service, or administrative experience is preferred.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities in a busy environment.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Comfort with data entry, telephone systems, and general office equipment.
• Professional appearance, positive attitude, and strong customer service skills.
• Dependability, punctuality, and ability to work independently and as part of a team.

Nice To Haves

• Automotive dealership experience is a plus but is not required.
• Bilingual English/Spanish skills are preferred.

Responsibilities

• Greet customers and visitors professionally and warmly.
• Answer incoming telephone calls and direct them to the appropriate departments.
• Assist customers with general inquiries and direct them to appropriate personnel.
• Maintain a clean, organized, and professional reception area.
• Communicate effectively with customers, employees, and management.
• Provide administrative assistance to Accounting, Sales, and other dealership departments.
• Perform data entry, document preparation, filing, scanning, and recordkeeping.
• Contact customers and employees to obtain information or documentation and assist with departmental follow-up.
• Organize and distribute documents and internal communications.
• Support management with routine administrative assignments.
• Maintain accurate records and handle confidential information professionally.
• Monitor and organize office supplies and inventory, coordinate supply requests, and help maintain an organized supply area.
• Support daily dealership operations and assist other departments as needed.

Benefits

• Professional, team-oriented work environment.
• Opportunities to develop administrative skills and grow within the organization.
• Competitive compensation based on experience.
• Company benefits for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed