Receptionist/Administrative Assistant

DaVita Kidney Care • Irvine, CA

4d • Onsite

About The Position

This position supports the operations of the Corporate Business Office (CBO) in a variety of duties to ensure department goals and objectives are achieved, in alignment with DaVita’s Mission and Core Values. Specifically, duties may include visitor management, telephone calls, mail processing, conference room support and other clerical duties that support the building operations.

Requirements

• Strong organizational skills and excellent attention to detail required
• Should have experience in receptionist or customer facing position
• Strong computer skills and proficiency in MS Word, Excel, and Outlook required
• Basic familiarity with MS PowerPoint preferred
• Experience with multi-line phone system, paging, photo identification equipment strongly preferred
• Ability to lift minimum of 2 pounds to a maximum of 20 pounds unassisted; able to sit for extended periods and to perform some standing, stooping, walking, stretching, reaching, lifting; moderate range of body motions.

Responsibilities

• Greet and direct all visitors including vendors, clients, job candidates, and teammates from other DaVita locations to appropriate destination within the building. Ensure completion of visitor sign-in, and security procedures (40%)
• Answer all incoming calls and direct callers to appropriate contact (5%)
• Administrative support for direct manager, including calendar management, travel arrangements, expense report processing (5%)
• Oversee mailroom, including processing of letters, documents, and packages in a timely manner (20%)
• Handle special administrative projects as well as overflow work from the department as requested (10%)
• Keep manager well-informed of activities and results of efforts, problems or potential problems identified (5%)
• Sign for deliveries when necessary and notify recipients, i.e. flower deliveries, lunch, courier, etc. (5%)
• Create teammate identification badges as necessary per established standards using appropriate visitor applications (10%)

Benefits

• Medical, dental, vision, 401(k) match, paid time off, PTO cash out
• Family resources, EAP counseling sessions, Headspace®, backup child and elder care, maternity/paternity leave
• DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita’s online training platform StarLearning.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed