Receptionist/Administrative Assistant

Intermountain Farmers Association (IFA)•Salt Lake City, UT

2d•Onsite

About The Position

Intermountain Farmers Association (IFA) is a regional farm supply co-op with diverse operations including feed production, agronomy services, and retail stores throughout the Intermountain West. We are currently seeking a qualified individual to fill the position of Receptionist/Administrative Assistant at the corporate office in Salt Lake City, Utah. This individual will serve as the first point of contact for visitors and play a key role in day-to-day administrative and office support. The combination of traditional administrative functions with front-desk responsibilities requires exceptional communication skills, dependability, a friendly attitude, attention to detail, and a commitment to getting the job done and done well. As an organization, we value professionalism, integrity, teamwork, and a welcoming atmosphere. This is an in-office position that will contribute directly to the smooth functioning of our organization and the success of our mission to make a meaningful and lasting difference in our community. The Receptionist/Administrative Assistant position will support the company's corporate office ensuring smooth and efficient operation. This position is responsible for all incoming and outgoing mail, office supplies, and various other tasks. The person in this position will work in a collaborative team environment within a supportive corporate culture.

Requirements

High level of personal integrity and honesty.
Ability to maintain confidentiality.
Ability to work effectively and efficiently under pressure and meet deadlines.
Proficiency in Microsoft Office Suite and other relevant software applications.
Excellent problem-solving, project management, and communication skills.
Good organizational abilities and analytical skills.
High school diploma or equivalent.

Nice To Haves

Exceptional organizational and communication skills (both verbal and written).
Experience using a multi-line phone system.
2+ years experience in a professional office environment.
Learn quickly and maintain a positive attitude.
Demonstrate strong problem-solving and logical thinking skills.
Demonstrate excellent interpersonal skills – verbal and written communication.
Be a self-starter, capable of working independently.
Maintain high attention to detail even while working on repetitive tasks.
Proven track record of excelling within team environments.
Identify opportunities for improvement.

Responsibilities

Greet and welcome visitors both in person and on the phone, serving as the professional, friendly face of the Company
Route all inbound phone calls quickly and accurately.
Receive and distribute incoming and outgoing mail and packages.
Maintain a well-organized and clean reception area.
Manage corporate office and off-site storage.
Assist with pool car fleet.
Support team members and ensure the smooth functioning of the office with other duties as assigned.