Part-Time Receptionist / Administrative Assistant

Summit Sothebys International Realty•Park City, UT

10d•Onsite

About The Position

Summit Sotheby’s International Realty is seeking a polished, personable, and highly organized part-time Receptionist / Administrative Assistant. Working Sundays and Mondays, this person serves as a welcoming, in-person point of contact for visitors and prospective buyers while providing administrative and sales support. The role includes greeting walk-in guests, answering calls, maintaining accurate lead records, assisting with reporting, and supporting office operations. The ideal candidate is service-oriented, detail-driven, proactive, and professional, with an appreciation for the elevated experience expected in luxury real estate. Success means creating an exceptional first impression, keeping lead information accurate and timely, and providing reliable administrative support while ensuring guest experiences and internal processes reflect the company’s professionalism and service.

Requirements

Excellent interpersonal and communication skills, with a welcoming and service-oriented approach.
Strong organizational skills and attention to detail.
Professional demeanor and ability to represent a luxury real estate brand with confidence and care.
Proficiency with Microsoft Office, Google Workspace, and general office technology.
Comfort learning and maintaining CRM systems, lead databases, and reporting tools.
Ability to manage multiple priorities and work independently.
Dependable, punctual, proactive, and committed to following through on responsibilities.

Nice To Haves

Previous experience in reception, administrative support, hospitality, or customer service.

Responsibilities

Welcome walk-in visitors, prospective buyers, agents, and business partners with warmth and professionalism.
Answer incoming phone calls, respond to general inquiries, and direct communications to the appropriate team member.
Maintain a welcoming, organized, and polished environment that reflects the company’s brand.
Keep property information, brochures, and marketing materials current, organized, and readily available.
Assist with appointment scheduling and meeting preparation.
Maintain accurate, up-to-date records of prospective buyers and incoming leads.
Enter and update lead information in designated tracking systems or databases.
Compile, organize, and submit lead reports to the developer according to established procedures and timelines.
Help ensure lead information is complete, consistent, and accurately documented.
Assist with coordinating follow-up communications and tracking outstanding inquiries as directed.
Provide general administrative assistance, including scheduling, correspondence, data entry, document preparation, and file organization.
Prepare property information, presentations, and materials for buyer meetings.
Monitor office supplies and marketing materials and coordinate replenishment as needed.
Support meeting logistics and special events as requested.
Handle confidential information with discretion and professionalism.