Receptionist/Admin Support

Legacy Risk Solutions LLC•Gainesville, GA

About The Position

This role is responsible for greeting guests, managing phone calls, handling mail and deliveries, maintaining calendars, processing invoices, and coordinating office supplies and events. The position requires strong organizational skills, attention to detail, and proficiency in Microsoft Office Suite.

Requirements

High School diploma or equivalent required.
Minimum of 2 years of administrative experience.
Proficiency in Microsoft Windows, Microsoft Office 365, Word, and Excel.
Self-motivated with the ability to manage multiple tasks and meet deadlines with minimal supervision.
Excellent verbal and written communication skills, with the ability to convey key information clearly and effectively.
Demonstrated initiative and willingness to take on additional responsibilities as needed.
Strong commitment to teamwork, collaboration, data analysis, and process improvement.
Self-starter with the ability to work independently, follow direction, and take ownership of assigned responsibilities.
Strong attention to detail.

Nice To Haves

Bilingual skills preferred.

Responsibilities

Greet and welcome guests when they arrive at the office
Direct visitors to the appropriate person and office
Ensure reception area is tidy and presentable
Answer, screen and forward incoming phone calls
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Process outgoing mail
Print and mail invoices
Process Accounting, Licensing & Contracts mail by scanning, tasking and scheduling in the applicable system
Maintain agency shared calendars
Scan mail and assign in ImageRight
Assign unassigned tasks in ImageRight
Download and assign webmail in ImageRight
Print and mail certificates and auto ID cards
Print and mail proposals and policy books
Generate monthly production reports
Generate ad hoc reports as needed
Update quarterly pivot tables
Generate quarterly sales scorecards
Order and maintain inventory or office & break room supplies
Coordinate and schedule approved travel
Coordinate company events and required catering
Order flowers and food as needed for employee events (bereavement, birth of baby, retirement, etc.)
Perform other clerical receptionist duties such as filing, photocopying and faxing.
Performs other related duties and tasks as necessary or as assigned.