Receptionist/Office Admin

Canada West Land•Calgary, AB

About The Position

At Canada West Land (CWL), we believe in a collaborative, team-oriented approach to land management and community engagement. Join a leader in providing innovative and reliable land solutions across Western Canada. With over 45 years of experience, we are dedicated to fostering authentic relationships, delivering exceptional results, and creating an environment where our people thrive. Canada West Land is an experienced, culture-driven land broker providing quality solutions. Building meaningful relationships is at the forefront of our organization, and we demonstrate this through our actions. We strive to encourage, develop, and support our people so that they can grow and succeed, both as individuals and teammates. Our decades of success wouldn’t be possible without our teammates, who are our biggest asset.

Requirements

Previous experience in an office environment considered an asset.
Strong communication and interpersonal skills
Excellent time management and organizational abilities
A collaborative, team-oriented mindset
High attention to detail and accuracy
Ability to handle confidential information with discretion
Strong technical skills

Nice To Haves

Blend of relevant experience and/or education

Responsibilities

Overall management of office operations and provides essential support to CWL, H3M, and Cardon.
Encompasses administrative tasks, front reception duties, budget-conscious office coordination, and event support.
Fostering a productive and efficient work environment, supporting both administrative and executive functions across all three organizations.
Scheduling and calendar management.
Manage the ordering, receiving, and storage of office supplies to ensure that essential items are always in stock.
Monitor and support budgeting for weekly and monthly office orders, ensuring cost-effective purchasing and appropriate inventory levels.
Maintain cleanliness and organization in the kitchen and common areas, ensuring sufficient supplies and that the overall office remains clean.
Manage the ordering, receiving, distribution, and expensing of any specially ordered supplies for clients and or projects.
Review and ensure accuracy of invoices prior to processing.
Handle mailing services including courier, pickup, and drop-off.
Handle incoming and outgoing phone calls and inquiries.
Greet visitors and monitor the sign in/out sheet.
Manage outgoing and incoming mail, including local couriers.
Handle emails and monitor multiple inboxes.
Review, execute, and consolidate building contracts for supplies, facility maintenance, and other requirements.
Act as point of contact for and coordinate with vendors.
Conduct general monthly office inspections.
Inventory/office ordering (kitchen restock, stationary, printer room supplies, mail out supplies, etc.).
Communicate with the team on changes, interruptions or notices as needed.
Prepare, manage, and submit expense reports.
Executive support including bookings, calendar management, reservations and other requests.
Support Marketing with ordering, budgeting, and coordination of events.
Manage travel requests and bookings for CWL and H3M.
Management of corporate accounts including scheduling, communication, and distribution of tickets or other items.
Adhere to and stay informed on all Health & Safety requirements as outlined in the organization's policies, procedures, and any relevant legislation.
Follow established safety procedures and protocols.
Use required controls to protect against potential hazards, including Personal Protective Equipment (PPE).
Identify and report any unsafe conditions, hazards, incidents, or potential risks.
Promote a culture of safety through active involvement, attending training, and supporting teammates.